Request for Information (RFI) regarding Project “Organizational Project Management Capacity Assessment (OPMCA)"

REQUEST FOR INFORMATION (RFI)

87055-17-0079

Date: July 25th, 2017

To: All TBIPS qualified vendors under Stream 5 – Professional Management Services –

P4. Organizational Development Consultant

Subject: Request for Information (RFI) regarding Project “Organizational Project Management Capacity Assessment (OPMCA)”

1. Background and Purpose of this RFI

The purpose of this RFI is to obtain information before finalizing the requirements definition and procurement strategy for the subject project which is being carried out by the Canadian Nuclear Safety Commission (CNSC).

The Canadian Nuclear Safety Commission (CNSC) is the nuclear energy and materials regulator in Canada. The mission of CNSC is to regulate the use of nuclear energy and materials to protect health, safety, security, and the environment; and to respect Canada's international commitments on the peaceful use of nuclear energy. Nuclear activities are carefully regulated to ensure their safe operation.

The Information Management and Technology Directorate (IMTD) within the Corporate Service Branch (CSB) of the CNSC is a strategic IM/IT service provider to the Commission and is responsible for designing, implementing and delivering a variety of operational and corporate IM / IT solutions for different business lines of the CNSC.

The IMTD has established a framework for managing the portfolio of IM/IT projects that encompasses the structure within which projects are initiated, planned, executed, controlled and closed. To-date, the CNSC has not undertaken the Treasury Board Secretariat (TBS) Organizational Project Management Capacity Assessment (OPMCA) https://www.tbs-sct.gc.ca/pm-gp/doc/ompcag-ecogpg/ompcag-ecogpg06-eng.asp that measures the capacity for departments to deliver on their investments. As such, the level that CNSC adheres to is currently at the default level 0.

The CNSC manages its investment initiatives, including IT investments, via its corporate client-driven, improvement plan (Harmonized Plan) that integrates and aligns all cross-functional CNSC improvement initiatives into a single prioritized plan. It sets clear deliverables and assigns accountability to ensure that all commitments are met.

The Harmonized Plan Steering Committee (HPSC), reporting directly to Management Committee, provides senior management oversight and guidance for the implementation of the Harmonized Plan. Comprised of Directors General from all branches, the committee meets regularly to review the progress of ongoing HP initiatives, and to prioritize and integrate new HP initiatives, ensuring that any new initiatives are aligned with CNSC priorities.

The CNSC is now ready to conduct an Organizational Project Management Capacity Assessment (OPMCA) and requires the services of an OPMCA Expert consultant to assist with this endeavor.

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The details of the project and requirements are further outlined in Annex “A” – Work Statement and Annex “B”- Evaluation Criteri to this RFI.

2. Nature of this RFI

This RFI is not a solicitation and there is no commitment with respect to future purchases or contracts.

Potential suppliers of the services described in this RFI should not reserve stock or facilities, nor allocate resources as a result of any information contained in this RFI. The procurement of any services described in this RFI will not necessarily follow this RFI. This RFI is simply intended to solicit feedback from industry with respect to the matters described in this RFI.

3. Nature and Format of Responses Requested

  ONLY TBIPS qualified vendors under Stream 5 – Professional Management Services –

P4. Organizational Development Consultant

Respondents are requested to provide their responses to questions in Section 6.

Responses are to be sent by email to:

Contracting Authority: Robert Kardum

Email Address: Robert.Kardum@canada.ca

Telephone: (613) 996-6724

4. Response Costs

CNSC will not reimburse any respondent for expenses incurred in responding to this RFI.

5. Treatment of Responses

1. Use of Response: Responses will not be formally evaluated. However, the responses received may be used by CNSC to develop or modify procurement strategies or any draft documents contained in this RFI. CNSC will review all responses received by the RFI closing date. CNSC may, in its discretion, review responses received after the RFI closing date.
2. Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. CNSC will handle the responses in accordance with the Access to Information Act.
3. Follow-up Activity: CNSC may, in its discretion, contact any respondents to follow up with additional questions or for clarifications of any aspect of a response.
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6. Questions to Interested Parties of this RFI

1. Would you/your organization be able to provide the services outlined in Annex “A” – Statement of Work (SOW) and be interested in bidding on any solicitation that may be issued related to the SOW?
2. Could the work be completed within the estimated dates related to the deliverables/milestones in the SOW and an estimated budget of $320,000.00 Canadian dollars, excluding applicable taxes but all-inclusive of travel etc.?
3. What would the estimated level of effort be to complete the work (in person days)?
4. What types of resources (human and otherwise) are required to complete the work including experience and qualifications?
5. Is the Statement of Work clear and reasonable?
6. Do you have any general comments or concerns regarding the SOW and/or suggestions for improvements to the SOW?
7. Do you have any general comments or concerns regarding the TBIPS stream/category and or suggestions for improvements
8. Are you able to provide average market rates for a similar resource?

7. Submission of Responses to Questions to Interested Parties

1. Closing Date for Submission of Responses: Suppliers interested in providing a response should deliver it by email to the Contracting Authority identified above by August 1st, 2017.

1. Responsibility of Timely Delivery: Each respondent is solely responsible for ensuring its response is delivered on time per the instructions specified in this RFI.

1. Language of Response: Responses may be in English or French at the preference of the respondent.

8. Enquiries

Because this is not a bid solicitation, CNSC will not necessarily respond to enquiries in writing or circulate answers to all potential suppliers/respondents. However, respondents with questions regarding the RFI may direct their enquiries by email to:

Contracting Authority: Robert Kardum

Email Address: Robert.Kardum@canada.ca

Telephone: (613) 996-6724