SURGE CAPACITY AND RESPITE FOR MENTAL HEALTH COUNSELLING, COMMUNITY CRISIS SUPPORT AND COORDINATION, AND POST TRAUMA INTERVENTIONS IN NORTHERN ONTARIO FIRST NATION COMMUNITIES

Title: SURGE CAPACITY AND RESPITE FOR MENTAL HEALTH COUNSELLING, COMMUNITY CRISISSUPPORT AND COORDINATION, AND POST TRAUMA INTERVENTIONS IN NORTHERN ONTARIO FIRST NATION COMMUNITIES

Solicitation Number: 1000194063

1. The Purpose and Explanation of an ACAN

An Advance Contract Award Notice (ACAN) allows Health Canada to post a notice for no less than fifteen (15) calendar days, indicating to the supplier community that a goods, services or construction contract will be awarded to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the minimum requirements identified in the ACAN, the Contracting Authority may then proceed to award a contract to the pre-identified contractor.

2. Rights of Suppliers

Suppliers who consider themselves fully qualified and available to provide the services or goods described in this ACAN may submit a Statement of Capabilities demonstrating how they meet the advertised requirement. This Statement of Capabilities must be provided via e-mail only to the contact person identified in Section 12 of the Notice on or before the closing date and time of the Notice. If the Bidder can clearly demonstrate they possess the required capabilities, the requirement will be opened to electronic or traditional bidding processes.

3. Proposed Contractor

Morneau Shepell

2875 Boulevard Laurier

Québec, Qc

G1V 2M2

4. Definition of Requirements or Expected Results

A very high rate and risk of youth suicide and related trauma has resulted in First Nations individuals, families and communities requiring urgent mental health counselling, community crisis supports and post-trauma interventions. The demand has exceeded the capacity of First Nation organizations, such as Nishnawbe-Aski Nation (NAN) and others to coordinate crisis response and deploy resources to First Nations communities across Ontario; especially in Northern Ontario.

The contractor must provide crisis and/or respite support services to Health Canada (HC) funded mental wellness teams that directly deliver counselling services to First Nation communities.

5. Minimum Requirements

Any interested supplier must demonstrate by way of a Statement of Capabilities that it meets the following minimum requirements:

The contractor must provide crisis and/or respite support services to HC-funded mental wellness teams that directly deliver counselling services to First Nation communities in either or both of the following capacities:

1. In-community counsellors with an established roster of 15 clinical network resources and the associated clinical and management support.
2. Support/respite to existing service providers around crisis response and coordination with an established roster of 5 resources.

The contractor must also:

1. Acknowledge and respond to requests for resource deployment within 24 hours of receipt of a request from HC and provide on-site support within 72 hours thereafter.
2. Be prepared to send resources to remote and/or isolated First Nation communities.
3. Arrange appropriate travel, meal and lodging for all resources deployed.
4. Ensure all in-community counselling resources are in good standing and compliant with their corresponding governing bodies and meet licensing/association/registration requirement. Documentation is requested as proof prior to hire.
5. Ensure all those deployed for the coordination of crisis response obtain and maintain required security clearance (reliability status). Thus, ensuring the supplier is a part of the Canadian Industrial Security Program with reliability status.
6. Advise HC of any complaints made or allegations to the counsellor’s governing body or directly to the contractor.
7. Unless otherwise specified, use its own equipment and software for the performance of this Statement of Work.
8. Label all equipment/furnishings as being the property of Canada.
9. Title to the equipment/furnishings charged against this Contract shall vest in Canada upon payment of invoiced amounts, and must remain so vested at all times.
10. For each item of equipment/furnishings that is purchased, the Contractor is to record the name, manufacturer, model number, serial number, optional equipment, supplier and price and forward this information to the Project Authority.
11. Notwithstanding the fact that the equipment/furnishings under this Contract become vested in Canada, the equipment/furnishings must remain within the custody and control of the Contractor until such time as the Project Authority provides instructions for its delivery. During this period of time, the Contractor must take reasonable and proper care of the equipment/furnishings.
12. Must demonstrate with specific project examples of how this type of service was provided in the last 3 years (where, when, how long were the services provided).

In order to meet the objectives, the contractor must provide the services in conjunction with the service organization in the following format:

Stage of Project

Task

Level of Effort

Respite request initiation

Contractor acknowledges receipt of HC request, and provide a response with a summary (via email) of required resources (including names, professional designations, professional standings, etc.) to perform the duties and functions of the service provider (counselling, administration, coordination, etc.), along with a deliverable timeline itinerary of when the contract services will be delivered (deployment date, time, travel itinerary, duration of services, etc.). Contractor then enters into communication with HC and/or client organization to determine exact deliverable and requirements to ensure continuity of service and set expectations.

0 to 24 hours

Deployment period

HC approves the resources proposed by the contractor. Contractor then deploys the necessary resources to the affected First Nation community(ies) immediately and makes all necessary travel arrangements in accordance with the National Joint Council Travel Directives (http://www.njc-cnm.gc.ca/directive/d10/v238/s659/en).

0 to 72 hours

Briefing period

Contracting resources meet and/or discuss with service provider(s) to review case/scenario information.

0 to 12 hours

Crisis/respite period

Contractor performs the regular duties and functions of service provider.

1.0 to 14.0 days

De-briefing

Contracting resources de-brief service provider staff.

0 to 12 hours

6. Reason for Non-Competitive Award

Section 6 (d) of the Government Contracts Regulations applies as only one person or firm is capable of performing the contract.

7. Applicable trade Agreements and Justification for Limited Tendering or the Procurement Strategy for Aboriginal Business

This procurement is subject to the following:

* Canadian Free Trade Agreement (CFTA), Article 506.12 (b)

Article 506 Paragraph 12 (b) of the Canadian Free Trade Agreement (CFTA): where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;

* World Trade Organization (WTO), Article XV (b)

Article XV (b) of the World Trade Organization/Agreement on Government Procurement (WTO/AGP):
when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;
Article XV (d) of the World Trade Organization/Agreement on Government Procurement (WTO/AGP): for additional deliveries by the original supplier which are intended either as parts replacement for existing supplies, or installations, or as the extension of existing supplies, services, or installations where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services
* North American Free Trade Agreement (NAFTA), Article 1016 (b)

Article 1016 2 (b) of the North American Free Trade Agreement (NAFTA): where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;

Article 1016 2 (d) of the North American Free Trade Agreement (NAFTA) : for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software.

8. Ownership of Intellectual Property

Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.

9. Period of the Proposed Contract

The contract period shall be from date of contract award until August 31^st, 2018

10. Estimated Value of the Proposed Contract

The total estimated value of the proposed contract should not exceed $2,000,000, including travel and living expenses (if applicable), and all applicable taxes.

11. Closing Date and Time

The Closing Date and Time for accepting Statements of Capabilities is August 24^th, 2017, 2 p.m. EDT.

12. Contact Person

All enquiries must be addressed by e-mail to:

Name: Shari Rochon
E-Mail:shari.rochon@hc-sc.gc.ca