Human Resource Services, Business Consulting/Change Management; Project Management Services

NOTICE OF PROPOSED PROCUREMENT (NPP)

For

TASK AND SOLUTIONS PROFESSIONAL SERVICES (TSPS)

GSIN: R019BF: Human Resource Services, Business Consulting/Change Management; Project Management Services

Reference Number:

18-133706

Solicitation Number:

18-133706

Organization Name:

Department of Foreign Affairs, Trade and Development

Solicitation Date:

2017-10-26

Closing Date:

2017-11-10 02:00 PM Eastern Standard Time EST

Anticipated Start Date:

2017-12-01

Estimated Delivery Date:

2018-03-31

Estimate Level of Effort:

Eighty (80) days for initial period

Contract Duration:

The contract period will be for four (4) months from the date of contract with two (2) irrevocable options to extend: Option 1: five (5) months; Option 2: six (6) months.

Solicitation Method:

Competitive

Comprehensive Land Claim Agreement Applies:

No

Number of Contracts:

One (1)

Applicable Trade Agreements:

• World Trade Organization Agreement on Government Procurement (WTO-AGP),
•  the North American Free Trade Agreement (NAFTA),
•  the Canada-Chile Free Trade Agreement (CCFTA),
•  the Canadian Free Trade Agreement (CFTA), 
• the Canada-Peru Free Trade Agreement (CPFTA),
•  the Canada-Columbia Free Trade Agreement (CColFTA), and
•  the Canada-Panama Free Trade Agreement (CPanFTA)

Requirement Details

Tendering Procedure: Selective Tendering

This requirement is open only to those TSPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following categories:

• Stream 3 (Project Management Services): 3.8 Financial Specialist – Senior level

The following SA Holders have been invited to submit a proposal:

4Plan Consulting Corp.

AdvisorOnTrack Inc.

ARTEMP PERSONNEL SERVICES INC

Breckenhill Inc.

Colliers Project Leaders Inc.

Confluence Consulting Inc.

Leo-Pisces Services Group Inc.

Pleiad Canada Inc.

QMR Staffing Solutions Incorporated

Samson & Associés CPA/Consultation Inc

Spearhead Management Canada Ltd.

The AIM Group Inc.

The Halifax Group Inc.

Transpolar Technology Corporation and The Halifax Computer Consulting Group In Joint Venture

Valcom Consulting group Inc.

Description of Work:

Post payment activities were recently aligned with activities for supplier payments at Department of Foreign Affairs, Trade and Development (DFATD) in response to recommendations of the Internal Controls operating effectiveness testing.

There is a need to expand our post audit statistical sampling methodology. Our current target is to expand in three areas:

1) The Grants and Contributions (G&C) payments have now been incorporated into one financial system (FAS), a review of the manual statistical sampling methodology must be completed to ensure the gating strategy and methodology are still relevant and incorporated into the new landscape and results produced by the statistical sampling program are accurate.

2) The Accounting Operations Domestic (SMF) has incorporated the Real Property payment function under it’s responsibility. This process will require analysis in order to determine a post payment sampling methodology as the current state is full audits on all payments - approximately 3200 payments. 

3) Changes to the payment portal for Foreign Service Directives (FSDs) have been completed and are also part of the management response to the recommendations of the internal control assessment. DFATD is undertaking a project to develop a Statistical Sampling Framework and align the post payment process for FSD’s. The FSD Client Center (AES) at DFATD has developed an expertise to interpret, apply and pay the FSDs. This unit is separate from SMF and using their Section 34 authority, they calculate and process all FSD payments while Section 33 is performed by SMF. At the present time SMF is occasionally conducting Section 33 on a very limited number of FSD transactions and none of the FSD payments are included in the post payment account verification process or statistical sampling exercise. 

A consultant is now required, as SMF does not have the available resources in place to develop and implement an appropriate post payment verification process & statistical sampling methodology for FSDs, Real Property and the G&C review which are key priorities for Financial Operations (SMD).

INCUMBENT INFORMATION:

There is no incumbent in this role.

Security Requirement: Common PS SRCL #19 applies

Minimum Corporate Security Required: SECRET

Minimum Resource Security Required: SECRET

Contract Authority

Name: Valerie Nguyen

Phone Number: 343-203-1301

Email Address: Valerie.Nguyen@international.gc.ca

Inquiries

Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

NOTE: Tasks and Solutions Professional Services (TSPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact spts.tsps@tpsgc-pwgsc.gc.ca.