INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

AS TO THE AVAILABILITY OF SPACE FOR LEASE

IN THE CITY OF FREDERICTON, NEW BRUNSWICK

FILE NUMBER 81000624

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

Section A: Lease Components

• a lease term of approximately ten (10) years, commencing on or about November 1, 2020, plus an option to extend the lease for one (1) additional period of two (2) years;

• approximately 3310.65 usable square metres (um²) of office space. Office space does not need to be contiguous space however, it must be within the same building;

• the proposed space must be located on no more than four (4) floors with a minimum of 500 um² on each floor; space on each floor must be contiguous without obstruction;

• if the proposed space is located on multiple floors, there must be no more than one floor between each proposed space.

• four (4) reserved parking spaces located in close proximity to the building entrance;

• the proposed space must be available approximately twenty six (26) weeks prior to the above-noted lease commencement date so all space may be prepared for occupancy;

• the proposed space must be located within the City of Fredericton, New Brunswick. Buildings located in agricultural, residential, or industrial areas will not be considered. Buildings located in flood plains will not be considered;

• the proposed space may be located in either existing buildings or buildings to be constructed, and should satisfy or be capable of satisfying the following criteria:

1. The proposed space must be within an office or commercial building. Industrial type buildings and those with industrial space will not be considered;

2. The proposed space must have a window arrangement and configuration that are acceptable to PWGSC;

3. Rolling files will be set up in a room having an area of 350m2U. The floor area on which this room is located, should it not be slab on grade, must be able to support a loading of 10.821 kN/m² (226 lbs./ft²⁾ for the rolling files storage.

4. The building containing the proposed space must have commercial or municipal parking located within 500 metres walking distance of the nearest entrance of the building and have municipal sidewalks leading from the commercial or municipal parking to the building

5. The building containing the proposed space must have a transit stop located within 500 metres walking distance of the nearest entrance to the building and have municipal sidewalks leading from the transit stop to the building;

6. The building containing the proposed space must be served by regularly scheduled public transit with service scheduled at least once approximately every half hour during peak times (Monday to Friday, 6:30 a.m. to 9 a.m. and also 3:30 p.m. to 6 p.m.) and at least once approximately every hour during non-peak hours throughout the day, not including weekends and holidays.

• on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

   

• PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned.

   

  Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

  Section B: Responses

  Interested parties are requested to submit their response to this EOI in writing to the following address:

  Public Works & Government Services Canada

  Attention: Bid Receiving Unit

  1713 Bedford Row

  Halifax NS B3J 3C9

  or by facsimile to 902-496-5016

  or by email to the contact listed below in Section F

  Please indicate File No. 81000624 on all correspondence.

  Section C: Responses Requested by

   

  As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by March 14, 2018. Any response received after this date may not be considered.

Section D: Information Provided by Interested Parties or Agents of Interested Parties

Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process. 

Section F: Additional Information

For more information, please contact Cynthia Livingston, Senior Leasing Officer, by phone at 902-314-4289 or by email to: Cynthia.livingston@pwgsc-tpsgc.gc.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.