Census of new vehicle registered and all vehicle in operation in Canada

ADVANCE CONTRACT AWARD NOTICE (ACAN)

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of Requirements

The Department of Natural Resources Canada (NRCan) requires the creation of a data collection system to provide data on new registrations and all vehicles on the road. This data collection will be required in the coming years (2018 to 2023) and will focus solely on vehicles in Canada. The database will include all types of fuel on the market, such as gasoline, diesel fuel, E10, E85, B5, B20, B100, CNG (RNG), propane, hydrogen and electricity, as well as hybrid vehicles and rechargeable hybrid vehicles.

An initial database must identify all new registrations by brand, model, series and type of fuel, both for light-duty vehicles (under 10,000 lb/4,536 kg) and for classes 3 to 8 medium- or heavy-duty utility vehicles, by province and by type of vehicle, and must include detailed information with respect to the motors. Sales of light-duty vehicles will be segmented into market categories (e.g., subcompact, compact, intermediate, etc.) and each model type will be linked to its fuel consumption rating, as quoted in the OEE’s Fuel Consumption Guide. A projection of the vehicle’s useful life (scrappage rate) will also be assigned.

The second database must identify the registrations by brand, model, series and type of fuel for light-duty vehicles (under 10,000 lb/4,536 kg), by province and by type of vehicle, and must include detailed information with respect to the motors. Light-duty vehicles will be segmented into market categories (e.g., subcompact, compact, intermediate, etc.) and each type of model will be linked to its fuel consumption rating, as quoted in the OEE’s Fuel Consumption Guide. A projection of the vehicle’s useful life (scrappage rate) will also be assigned.

In short, the initial database will be an inventory of all new registrations, annualized and containing detailed information about light-, medium-, and heavy-duty vehicles; the second database will be a detailed inventory of all light-duty vehicles currently on the road.

Furthermore, the Department of Natural Resources Canada’s Office of Energy Efficiency is responsible for obtaining the necessary data to update its transportation model for the current year and future years, specifically in order to:

• bridge data gaps resulting from changes to agreements regarding access to information from automobile manufacturers (because of new regulations), until new batches of data are made available;
• perform detailed analyses on the fuel consumption of vehicles and the resulting impact on greenhouse gas emissions;
• assist the Government of Canada in implementing new policies, particularly with respect to electric and hybrid vehicles; and
• make projections based on a historical approach using a scrappage rate pertaining to vehicles currently in use.

3. Criteria for Assessment of the Statement of Capabilities

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

1. Must have 10 years of experience in the production of data regarding vehicle registration.
2. Must demonstrate that it is capable of calculating a scrappage rate based on the vehicle brand and model using historical data from a period of 20 years or more.
3. Must previously have manually registered fuel consumption values in registration files pertaining to those vehicles, and must still be capable of doing so.
4. Must be capable of segmenting cars and light-duty trucks into vehicle classes (e.g., subcompact, intermediate, sport, luxury compact, sport utility vehicle (SUV), small truck, etc.).
5. Must be capable of producing all new vehicle registrations in the initial database and all light-duty vehicles currently in operation in the second database. The data must be categorized on an annualized basis, nationwide and by Canadian province, by brand and model, vehicle type, fuel type (diesel, hybrid, electric and rechargeable hybrid, automotive gasoline – including E85, natural gas, propane, hydrogen, etc.), type of chassis, motor characteristics, vehicle class, vehicle series, number of cylinders, weight class (1 to 8), as well as fuel consumption rating and useful life (scrappage rate).
6. Must have the necessary resources to carry out the work required and at least five years of experience in statistical modelling.
7. Must have the data sources necessary to provide the databases described above by April 15 at the latest of each given year.

4. Trade Agreements

This procurement is subject to the following trade agreement(s):

North America Free Trade Agreement (NAFTA);

Canadian Free Trade Agreement (CFTA);

World Trade Organization - Agreement on Government Procurement (WTO-AGP).

5. Justification for the Pre-Identified Supplier

We intend to deal directly with the supplier mentioned in section 10 below as, it is the only known supplier that meets the mandatory criteria set out in section 3 above.

Should Canada receive a statement of capabilities from a supplier that contains sufficient information to indicate that it meets the requirements set forth in this ACAN, a competitive process will be triggered with a technical and financial evaluation methodology of the bids proposed by the potential bidders

6. Exception to the Government Contracts Regulations

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection

6(d) – “only one person is capable of performing the work.

The identified provider, DesRosiers Automotive Consultants Inc., is the only one able to meet all of the criteria identified in paragraph 3 above.

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the: 

• North American Free Trade Agreement (NAFTA): Article 1016, 2, b)
• Canadian Free Trade Agreement (CFTA): Article 513 b
• World Trade Organization - Agreement on Government Procurement (WTO-AGP): Articles XIII (b)

8. Contract Period

The contract period will be from April 1st, 2018 to March 31, 2019, plus the option to acquire additional services and extend the term of the Contract by up to four (4) additional one (1) year period.

9. Estimated Cost

The estimated maximum value of the contract is $510,000.00 CAD taxes included and the 4 years option included.

10. Name and Address of the Proposed Contractor

DesRosiers Automotive Consultants Inc.

80 Fulton Way

Richmond Hill, ON

L4B 1J5

11. Suppliers’ right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a Statement of Capabilities in writing, preferably by e-mail, to the contact person identified in this Notice on or before the closing date and time of this Notice. The Statement of Capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing Date

The closing date for a submission of a Statement of Capabilities is March 21, 2018 at 14:00 Eastern Daylight Time.

13. Contract Authority

France Bolduc

1055, P.E.P.S., PO Box 10380

Quebec, QC G1V 4C7

418 648-5043

france.bolduc@canada.ca