Translation and Transcription

1. BACKGROUND

Employment and Social Development Canada (ESDC) seeks to fulfill a need on an as-and-when-required basis, i.e. the Requirement.

The Requirement consists in a means:

1. to support the pursuance of Departmental projects and programs; and
2. to leverage the private sector’s expertise, innovation and practice.

2. SCOPE

2.1 Core Business

The Requirement will consist in the provision of services pertaining to, by estimated business volume (%):

1. Translation (50%), i.e. rewriting a text in another language, while respecting the meaning, the tone, style and terminology used by the author and the grammar rules of the target language.
2. Source text editing (10%), i.e. reviewing a text in its original language to correct grammar, spelling, usage and typography, to make basic stylistic improvements, fix unclear or illogical sentences or paragraphs, and to check the accuracy and consistency of terminology.
3. Comparative editing (10%), i.e. comparing a translation with the original text to ensure consistency in content, terminology, tone and style, as well as to correct spelling, grammar, usage and typography of the translated text only.
4. Transcription (30%), i.e. verbatim transcripts of client provided audio / video of events including speeches, press conferences, interviews, public hearings, inquiries, court and legal proceedings and radio / TV transcripts.

2.2 Categories

With respect to the Requirement, specific categories that are inherent to each service are stated below:

Translation 

Tier 1 - English to French / French to English

Tier 2 - Spanish to English / Spanish to French

Tier 3 - To English or French from foreign or Indigenous languages

Source text editing 

English

French

Comparative editing 

English

French

Transcription

English

French

3. PROPOSED TOTAL BUSINESS DURATION

The proposed Standing Offer consists in a 24-month initial period as of the day of issuance, with two (2) option periods of 12 months each.

4. DESIRED POOL OF OFFERORS

4.1 Business Allocation

 It is expected that up to four (4) responsive offerors will be issued a Standing Offer further to the RFSO.

4.1.1 Right of First Refusal Basis

When a requirement is identified, the identified user will contact the highest-ranked Offeror to determine if the requirement can be satisfied by that offeror. If the highest-ranked offeror is able to meet the requirement, a call-up is made against its standing offer.

If that Offeror is unable to meet the requirement, the identified user will contact the next ranked Offeror. The identified user will continue and proceed as above until one offeror indicates that it can meet the requirement of the call-up. In other words, call-ups are made based on the "right of first refusal" basis.