Translation and Revision Services

RETENDERING Request for Proposal (RFP): 211-17-0020A

The Military Grievances External Review Committee (MGERC) provides procurement services to the public in both official languages.

THERE IS A SECURITY REQUIREMENT ASSOCIATED WITH THIS SOLICITATION.

Requirement

The Military Grievances External Review Committee (MGERC) has a requirement for translation and revision services of documents that are legal, military and administrative in nature for texts to be translated from English to French and from French to English on an “as and when requested” basis from date of award of contract to March 31, 2019 with the option to renew the contract for four (4) additional one (1) year period.

For the texts to be translated from English to French, the work must be done by one (1) dedicated resource who will work on-site at MGERC at 60 Queen Street in Ottawa, Ontario.

For the texts to be translated from French to English, the work can be performed at the Contractor’s premises.

The overall requirement is estimated at 360,000 words per year of translation and revision services with approximately 90% of the texts translated from English into French and 10% of the texts translated from French into English annually. Normally, 75% is legal and military documents and 25% is administrative documents.

The purpose of the RFP is to provide these services as required through (one) 1 contract.

The maximum funding available for any Contract including the option years resulting directly from this RFP is $611,325 CAD for Professional fees and all other expenses, excluding customs duty, excise taxes, Goods and Services Tax (GST), and Harmonized Sales Tax (HST). This disclosure does not commit Canada to the payment of the maximum funding available.

Evaluation Process

Bidder MUST meet all the mandatory requirements of the RFP. No further consideration will be given to bidders not meeting all the mandatory technical criteria. The mandatory technical criteria are as follows:

MTC1 Bidder’s Experience

The Bidder must clearly demonstrate that it has:

a. Five (5) years or more of experience in translation and revision services from English to French and French to English

MTC2 Resource’s Experience

The Bidder must clearly identify one proposed dedicated on-site resource for the work and state the employment relationship between the individual and the company (e.g. employee, sub-Contractor, bidder itself etc.).

The Bidder must also demonstrate through the résumé content of the proposed dedicated on-site resource that the proposed resource has:

a. Five (5) years or more of experience in translation services from English to French;

b. Experience using MS Office 2010 Suite; and

c. the capacity to translate a minimum of 1,500 words a day.

MTC3 Diplomas of the Proposed Dedicated Resource and any translators working for the Contractor

The proposed resource and any translators working for the Contractor must have a university bachelor’s degree in translation from a recognized Canadian university OR an official certificate from a recognized professional translators association such as the “Ordre des traducteurs, terminologues et interprètes agréés du Québec” or the Association of Translators and Interpreters of Ontario.

MTC4 Project Coordinator

The Bidder must provide the services of one (1) Project Coordinator for the translation from French to English done at the Contractor’s premises.

To meet this mandatory criteria:

a) The Project Coordinator must have a minimum of two years of experience in the coordination of translation services

Basis of Selection

The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

Period of the Contract

The work is to be performed from the date of contract award until March 31, 2018.

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to five (5) additional years under the same conditions. The work to be performed for optional period 1 is for the period covering April 1, 2018 to March 31, 2019, for optional period 2 from April 1, 2019 to March 31, 2020, for optional period 3 from April 1, 2020 to March 31, 2021, for optional period 4 from April 1, 2021 to March 31, 2022 and for optional period 5 from April 1, 2022 to March 31, 2023. The Contractor agrees that, during the extended periods of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Canada may exercise these options at any time by sending a written notice to the Contractor at least ten (10) calendar days before the expiry date of the Contract. The option may only be exercised by the Contracting Authority, and will be evidenced for administrative purposes only, through a contract amendment.

Debriefings

Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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