Architectural Services - Standing Offer Agreements (SOA)

The National Capital Commission (NCC) wishes to retain the services of architectural consulting firms to provide services on an "as and when requested" basis under a Standing Offer Agreement (SOA) for Architectural Services. 

It is the NCC’s intention to award approximately six (6) Standing Offer Agreements in each of the following two ‘categories’ (for approximately 12 SOAs):

• Category A: General Architecture Services
• Category B: Heritage Conservation Architecture Services (and particularly 19^th C / early 20^th C Canadian wood and masonry structures).

The NCC reserves the right to award approximately six(6) Standing Offer Agreements in each category, dependent on the number of qualified proposals, and the number of firms that end up holding SOAs in more than one category. 

The NCC recognizes that it is possible that some firms may end up holding SOAs for both Category A & B.

Once awarded, these SOAs would serve as the contractual instrument against which individual ‘call-ups’ can be made (on a project by project basis).

• Individual project ‘call-ups’ made under this SOA would have a limit of $600,000 for fees, sub-consultants, disbursements, and applicable taxes.
• The overall financial limit for each successful proponent will be dependent on the overall number of SOAs awarded.

The NCC’s SOA for Architectural Consulting Services is intended for use on small and medium scale architectural projects. The projects to be addressed under the SOA will be at various locations within the National Capital Region, in the provinces of Ontario and Québec. The scope of work, scheduling, budget and nature of work will vary from project to project. Furthermore, the projects to be addressed under this Standing Offer Agreement might involve a range of different building types; institutional, residential, retail, commercial and other. Notes:

• Currently, the NCC owns approximately 1,500 buildings, of which approximately 60 are either recognized or classified by the Federal Heritage Buildings Review Office (FHBRO). 
• Over the past years, the NCC has on average undertaken approximately $8 Million of architectural project work annually, principally for building rehabilitation

(i.e. total annual consulting fees + total annual construction costs = $8 Million+/-).

Further information regarding the NCC can be found at www.canadascapital.gc.ca

All call-ups made under these SOAs for Architectural Services will be project managed by NCC Design and Construction Division. 

This Terms of Reference for Standing Offer Agreement for Architectural Services (2018-2012), including its Appendices, will be used as the basis for evaluation of proposals submitted in response to the Request for Proposals, and shall be thereafter considered as contractual requirements for the SOAs awarded.

Closing Date:  June 12, 2018 at 3:00 p.m. Ottawa time

Email, faxed or late submissions will not be accepted.

Send Tenders to :

National Capital Commission

2nd Floor Security Centre

40 Elgin Street

Ottawa, ON

K1P 1C7

Submission to refer to NCC tender file #LW082

Public Opening : There is no public opening for this request for standing offer.

Trade Agreements :

The procurement process of this tender is subject to:

• Chapter 5 of the Canadian Free Trade Agreement;
• Chapter 19 of the Comprehensive Economic and Trade Agreement;
• Chapter 10 of the North American Free Trade Agreement;
• World Trade Organization
• And all the trade agreements listed above.

Duration : The resulting SOA(s) will be for a period of four (4) years from date of award.

Evaluation :  The six (6) top submissions (highest total points) in each category will be awarded an agreement as a result of this request for proposal.

Enquiries :

Address enquiries in writing to : Lana Wilson, Senior Contract Officer, Lana.Wilson@ncc-ccn.ca

Enquiries regarding this tender must be submitted in writing as early as possible within the solicitation period. Enquiries should be received no later than May 28, 2018 at noon to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to all Proponents, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this proposal sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal.

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.