Minor Heating Ventilation Air Conditioning (HVAC) Repair Services

NOTICE OF PROPOSED PROCUREMENT (NPP)

Minor Heating Ventilation Air Conditioning (HVAC) Repair Services

This requirement is for: The Correctional Service of Canada, Institution Sites within the Ontario Region.

Trade agreement: Canadian Free Trade Agreement (CFTA).

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy:  Lowest priced compliant bid

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does not include a security requirement.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

Correctional Service Canada in the Ontario Region has a requirement to provide minor HVAC repair services at Correctional service of Canada’s Institutions and facilities across the Ontario Region.

Objectives: To provide minor HVAC repair services “as and when required” at Correctional service of Canada’s Institutions and facilities across the Ontario Region. Supply, install and commission, in compliance with the Safety Authority and any other applicable codes and regulations.

Scope of Work: The contractor must respond within 4 hours from the time of the call up and must provide all parts and labour on an “as and when required” basis.

TASK SPECIFICATIONS:

• All work to be done at the institutions/facilities across the Ontario Region under this Standing Offer Agreement must be carried out by a HVAC technician licenced in the Province of Ontario.
• All apprentices and labourers may be used under this contract at the rates bid in the Terms of Payment but only in conjunction with a licensed HVAC technician.
• Must provide all necessary equipment and materials for the installation.
• The winning bidder must submit a detailed quote (parts and labour) to the project authority prior to job commencement and receive a Task Authorization from the Project Authority prior to commencement of the work.

Deliverables: Provide all labour, equipment and materials on an as and when requested basis.

Period of the Contract:

The Work is to be performed during the period of 01 November 2018 to 31 March 2021, with the option to renew for two (2) additional one year (1) option periods.

File Number: 21401-23-2964532

Contracting Authority:

Edward Desormo

Telephone number: 705-924-8248

Facsimile number: 613-536-4571

Email: Edward.desormo@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

The Office of Small and Medium Enterprises (OSME) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:

Ÿ Overview of the federal government contracting process;

Ÿ Searching for opportunities on the Buy and Sell - Tenders website;

Ÿ Bidding on opportunities;

Ÿ Registering in supplier databases.

The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).