Private Home Placement

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada (CSC) has a requirement to assist offenders and promote the successful reintegration of offenders into the community as law-abiding citizens.

 The work will involve the following:

1.1 Objectives:

To promote the successful reintegration of offenders into the community by providing a suitable living environment and Community Maintenance Programs for offenders. 

1.2 Tasks:

Private Home Placement (PHP)

• The PHP Contractor who enters into a PHP contract with CSC must grant twenty-four (24) hour unrestricted access to portions of the residence to the offender. Offenders approved to reside in a PHP under contract with CSC must be provided free access to a safe environment, including a heated bedroom (that includes furnishings and linens), a bathroom, an eating/food preparation area, laundry facilities, and a common area.

• If applicable and where required, the PHP Contractor will provide a strategy to accommodate diverse cultures and spiritualties, including, but not limited to, Aboriginal culture and spirituality.

• The PHP Contractor must ensure that an alternate person working with the PHP Contractor to provide coverage has reached the age of majority in the PHP Contractor’s province. The alternate person must meet the requirements contained in this contract. The PHP Contractor must determine, in consultation with the Project Authority, when, and under what circumstances, an alternate must be used. The alternate must not provide supervisory coverage without prior approval from CSC.

• The PHP Contractor must ensure that the alternate person providing coverage receives necessary information about each offender so that the risk to his/her personal safety and to the public is minimized.

• The PHP Contractor must ensure that the offender is physically present within the confines of the PHP Contractor’s residence for a number of set hours in each calendar day, as determined in consultation with the supervising Parole Officer.

• The PHP Contractor must allow the offender’s family or close friends, as approved by the supervising Parole Officer and the PHP Contractor, to visit the private home during visiting hours established by the PHP Contractor. No overnight visits are allowed by any visitor unless prior approval is granted by the PHP Contractor and the supervising Parole Officer.

• The PHP Contractor has an overall responsibility for fostering a positive culture of values and ethics.

• The PHP Contractor must provide monitoring and support services, which will in turn, assist offenders in attaining both short and long-term goals, as specified in the offender’s Correctional Plan and Community Strategy.

• Where appropriate, the PHP Contractor will make recommendations to the supervising Parole Officer for offenders to receive services appropriate to his/her needs or for public safety requirements such as, but not limited to, substance abuse interventions, income support, employment services, or medical (including mental health) and dental services.

• The PHP Contractor must provide three (3) meals a day to the resident or sufficient groceries for three (3) meals a day. Such meals are to meet the health and nutritional requirements in accordance with Canada’s Food Guide. Residents who are provided groceries are responsible for the quality of their food intake, and consequently, their nutritional well being.

Aboriginal Integrated Correctional Program Model (AICPM)

• Provide delivery of the requested number of AICPM sessions (CMP Aboriginal and/or CMP-SO) to offenders referred by CSC, depending upon the need and according to national directives, policy and guidelines; 

• Obtain necessary program materials and prepare lesson plans;

• For all individuals who meet the criteria for ICPM Maintenance (Aboriginal or SO) - the facilitator(s) shall:

• conduct file review and case conference with Parole Officer and Correctional Program Officer as needed;
• complete pre-program semi-structured interview, 
• complete Pre/Post program testing (i.e. GPPM) and assessment interviews as required;
• ensure understanding and signing (or refusal to sign) of program consent form prior to program commencement while documenting such in a casework record in OMS. The consent to participate is placed on Case Management File;
• ensure to set up meeting for those participants who failed to attend a session and cover content missed. This should not be counted as an extra session and must be inclusive in the session rate,
• prepare participant progress reports following ICPM template report for entry into OMS, at the completion of the required number of sessions. Offenders will participate in a 12 session cycle unless determined otherwise by CSC.

• Consult or provide feedback, as required, with each participant’s parole officer with reference to the conduct, attendance, the clients' response to individuals in group and individual treatment;

• Maintain a program attendance sheet indicating the names of participants of each program (which must be forwarded with monthly invoice to Project Authority);

• Provide classroom space (unless otherwise pre-arrange by CSC), program equipment and supplies, and all administrative services associated with the project;

• Participate in the Correctional Intervention Board (CIB) to provide consultation in regards to CSC Core Program entry criteria and opinion on specific case direction and program involvement as required.

• The Contractor will provide the delivery of two-hour group sessions for up to ten (10) participants. In additional, one-on-one interventions will be provided for participants who were absent during group sessions in order to cover content missed.

1. Expected results:

PHPs provide offenders with accommodation, support, and assistance in a home environment. Specialized needs and/or placement in diverse geographic areas can be accommodated through placements in a PHP.

The AICPM maintenance programs are to review and refine core self management skills and apply them to real-life situations, obstacles, and high-risk situations to reduce risk to re-offend, including a focus on sexual deviancy for the sex offender stream. 

1.4 Performance standards:

Private Home Placement

• If applicable and where required, the PHP Contractor must ensure that the accommodation is suitable and safe for children residing in the PHP with their legal guardian in accordance with measures outlined in CD 715-4.

• The PHP must follow the provisions of CD 566-12. At the time of admission, the PHP must ensure that residents are informed orally and in writing of procedures regarding personal property. CD 566-12 provision entitled “Loss or Damage – Community-Based Residential Facilities” must apply to offender claims for loss or damage to personal property at the PHP.

• The PHP Contractor must be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The PHP premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.

Aboriginal Integrated Correctional program Model (AICPM)

• Ensure that the facilitator(s):

• meet the mandatory requirements as outlined in the Criteria,
• is trained in the Integration Correctional Program Model (ICPM) and Aboriginal Integrated Correctional Program Model (AICPM) is deemed suitable to deliver the program by Regional Program Manager/Trainer, and
• participates in the Quality Review process scheduled by RHQ. It should be noted that Certification is the goal of the Quality Review process.

1.5 Deliverables:

1.5.1 The PHP Contractor must provide, orally and in writing, information regarding the house rules to each resident at admission and ensure that the resident understands and agrees to abide by the house rules of the PHP Contractor. A form signed by the resident acknowledging the house rules must be provided to the supervising Parole Officer. A signed copy must be provided to the resident.

1. The PHP Contractor must have written plans for dealing with fire, medical emergencies (including pandemic situations) and natural disasters. The PHP Contractor must provide a copy of these plans to the Project Authority.

1. The PHP Contractor must provide CSC with the following reports:

1. Monthly Utilization Reports, or equivalent, indicating total utilized beds by offender’s name, FPS number and gender;
2. Incident/occurrence reports, as they occur; and,
3. Other logs or reports, as requested by CSC.

1.5.4 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at 918 Route 635, Lake Georges, NB, E6K 3P9

1.6.2 Language of Work:

The contractor must perform all work in English

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved

Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CISD/PWGSC.

3. The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED B information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition)

2. Criteria for assessing the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

The contractor must have 2 years’ experience, obtained within the past 5 years, providing residential services for offenders on conditional release.

The contractor must have 1 year experience, obtained within the past 5 years, providing Aboriginal Integrated Program Model sessions to offenders on conditional release.

Demonstrate that the proposed facilitator(s) have at least one (1) year of experience within the last five (5) years in assessing human behaviour, intervening with individuals and/or providing individual or group interventions aimed at changing human behaviour with various clientele, such as individuals who had: mental illness, been involved in the criminal justice system, been homeless, financial or personal problems which interfered or prevented them from functioning at work.”

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the government Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

CSC is mandated to offer culturally appropriate programs to our aboriginal offenders. Bill Milliea from Kikwey Wig is the only trained aboriginal program facilitator in the NB PEI district. He is an invaluable asset to aboriginal offenders at Kikwey as well as aboriginal offenders who are residing at the CRF in Fredericton who travel to attend program at Kikwey Wig.

There is a restricted number of qualified service providers in the area specified under 1.6.1 Location of work who are willing and available to provide private home placements to offenders on conditional release in order to meet CSC's offender accommodation needs in the community.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. Period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year and 7 days, from September 23^rd, 2018 to September 30^th, 2019 with an option to extend the contract for 3 additional 1 -year periods.

11.Cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $1,447,209.48 (HST Extra)

12. Name and address of the pre-identified supplier

Name: Harold Laporte

Address: 918 Route 635, Lake Georges, NB, E6K 3P9

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. Closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is September 20, 2018 at 12:00 PM EST.

15. Inquiries and submission of statement of capabilities

Inquiries and statement of capabilities are to be directed to:

Nadine Pike, Regional Manager, Contracting & Material Services

Gestionnaire régionale, Services contractuels et matériels

Correctionnel Service of Canada | Service correctionnel du Canada

1045 Main Street, 1st Floor |1045, rue Main, 1ième étage

Moncton, NB

E1C 1H1

Tel: (506) 851-6290 | Fax: (506) 851-6327

email: nadine.pike@csc-scc.gc.ca