Winter Tent Rentals for Winterlude

Summary:

Canadian Heritage (PCH) wants to establish a standing offer for the rental of tents to meet Winterlude programming needs in the National Capital region.

The standing offer agreement stemming from this request will aim to acquire winter tents for these events and their operations.

The Standing Offer is for a period of one (1) year, with the possibility of extending the period of the Standing Offer by up to three (3) additional one (1) year periods.

The requirement is subject to the provisions of the World Trade Organization – Agreement on Government Procurement (WTO-AGP), Canada-EU Comprehensive Economic and Trade Agreement (CETA), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Colombia Free Trade Agreement, the Canada-Honduras Free Trade Agreement, the Canada-Korea Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Peru and the Canada Free Trade Agreement (CFTA). 

Mandatory Evaluation Criteria:

M1: The Offeror must have a minimum of 5 years of experience in the delivery, installation and dismantling of temporary tents.

M2: The Offeror must provide 1 reference (name and telephone number) to confirm its experience in setting up tents during the winter.

M3: The Offeror must provide an inventory of tents that meets the requirements of Attachment 1 to Annex A.

M4: The Offeror must demonstrate its capacity to respond to emergency calls from the Technical Authority within 1 hour and to provide on-site emergency services within 3 hours of the initial call.

M5: The Offeror must provide confirmation that the tents meet the structural and safety specifications indicated in Attachment 1 to Annex “A.” The Offer must also provide written certifications in the form of official certified documents, photocopies or photos of certifications if they are affixed to the tents.

*Equivalency:

If the Offeror wishes to propose articles equivalent to what was requested, they must meet the technical requirements described in Attachment 1 to Annex A. Requests for equivalency must be submitted to the Standing Offer Authority at least 15 calendar days before the Request for Standing Offer closing date.