GROUNDS MAINTENANCE SNOW REMOVAL, GRASS CUTTING, LANDSCAPING, AND FLOWER BEDS

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1- MODIFICATION 002 CORRESPONDS TO THE ORIGINAL DOCUMENTS

2- Amendment 003 CORRESPOND TO THE AMENDMENT, ADDENDA 01

3- Last MANDATORY VISIT FOR BIDDERS ON NOVEMBER 30, 2018 @ 10:00 AM

4- MODIFIED CLOSING DATE, REFER to document Am-1.

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The National Research Council Canada, Saguenay Site, 501 University Blvd East, Chicoutimi, QC has a requirement for a project that includes:

The project involves awarding a service contract to cover the snow removal work on parking lots, access roads and sidewalks, as well as gardening and lawn mowing work for the entire site of the Aluminum Technology Center (ATC).

The content of the work includes:

1. Snow removal from CTA areas

a. parking,

b. pathways,

c. and sidewalks

2. Gardening and flower beds.

3. Lawn mowing

PERIODS :

• January 2019 @ September 2019 – Set
• November 2019 @ September 2020 - Set
• November 2020 @ September 2021 - Set
• November 2021 @ September 2022 - Optionnal
• November 2022 @ September 2023 – Optionnal

1. GENERAL:

Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.

Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.

Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider.

Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.

2. MANDATORY SITE VISIT:

It is mandatory that the bidder attends one of the site visits at the designated date and time.

At least one representative from proponents that intend to bid must attend.

The site visits will be held on November 14^th and 116^th, 2018 at 10:00 and 1:30 PM, EST.

Meet the Departmental Representative (or his designate) or the Engineer for this project at SAG Building, 501 University Blvd East, Chicoutimi, QC. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive.

NO EXCEPTIONS WILL BE MADE.

As proof of attendance, at the site visit, the Contracting Authority will have an Attendance Form which MUST be signed by the bidder’s representative. It is the responsibility of all bidders to ensure they have signed the Mandatory Site Visit Attendance form prior to leaving the site. Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.

3. TENDER CLOSING DATE:

Tender closing date is December 19^th, 2018 at 2:00 PM, EST.

4. TENDER RESULTS

Following the Tender closing, the tender results will be sent by facsimile to all Contractors who submitted a tender.

5. SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS

5.1 MANDATORY SECURITY REQUIREMENT:

N/A – Outside works

All personnel that will be involved with the project must be security screened to RELIABILITY status level as defined in the security policy of Canada.

6.0 WSIB (Workplace Safety and Insurance Board)

6.1 All Bidders must provide a valid WSIB certificate with their Tender or prior to contract award.

7.0 Office of the Procurement Ombudsman

7.1 Dispute Resolution Services

The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the Department of Public Works and Government Services Act will, on request or consent of the parties to participate in an alternative dispute resolution process to resolve any dispute between the parties respecting the interpretation or application of a term and condition of this contract and their consent to bear the cost of such process, provide to the parties a proposal for an alternative dispute resolution process to resolve their dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca .

7.2 Contract Administration

The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the Department of Public Works and Government Services Act will review a complaint filed by [the supplier or the contractor or the name of the entity awarded this contract] respecting administration of this contract if the requirements of Subsection 22.2(1) of the Department of Public Works and Government Services Act and Sections 15 and 16 of the Procurement Ombudsman Regulations have been met, and the interpretation and application of the terms and conditions and the scope of the work of this contract are not in dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.

The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to provide an independent avenue for suppliers to raise complaints regarding the award of contracts under $25,000 for goods and under $100,000 for services. You have the option of raising issues or concerns regarding the solicitation, or the award resulting from it, with the OPO by contacting them by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca. You can also obtain more information on the OPO services available to you at their website at www.opo-boa.gc.ca.

Contracting Authority for this project is: M. R-Michel Simard, R-Michel.Simard@cnrc.gc.ca