Heavy-Duty vehicle data logging using telematics

REQUIREMENT

By means of this RFP, NRCan is seeking proposals from bidders for the provision of telematics services; to collect real-world behaviour data for medium and heavy-duty vehicles which will then be used by the Fleet Forward Program in order to validate and inform advancements to the design of the modeling tool.

CONDITIONS OF THE REQUEST FOR PROPOSAL (RFP)

There shall be no direct payment by NRCan for costs incurred for the presentation and submission of proposals in response to this RFP.

ESTIMATED CONTRACT PERIOD

The period of the contract shall be from Contract Award date to March 1^st, 2020.

SOLICITATION/BID CLOSING DATE AND SUBMISSION OF PROPOSALS

The deadline for submissions of bids in response to this RFP is February 25, 2019 @ 14:00 (E.D.S.T.).

Proposals must be directed to:

Bid Receiving Unit - Mailroom

Natural Resources Canada

Loading Dock

588 Booth Street

Ottawa, Ontario

K1A 0Y7

ATTENTION: Lucie Lepage

RFP: NRCan-5000040212

NRCan will not assume responsibility for proposals directed to any other location. Proposals not received in the Bid Receiving Unit by the closing time, will be return to the Bidder unopened.

ENQUIRIES

All enquiries concerning this RFP must be submitted in writing to the Contracting Authority as early as possible within the bidding period. Enquiries must be received no less than five (5) calendar days  prior to the bid closing date to allow sufficient time to provide a response. Enquiries received after that time may not be able to be answered prior to the bid closing date.

MANDATORY REQUIREMENTS

M1 The proposed resource MUST provide three (3) written project summaries describing in detail their current and previous experience in the provision of medium-heavy and heavy-duty vehicle fleet telematics and analysis services.

At least one of the three (3) project summaries cited must be for services within a government agency or department. Within each project summary provided, bidders indicate:

1. the name of the client organization;
2. a brief description of the scope of services provided;
3. the dates and duration of the project;
4. the dollar value of the project (to the Offeror);

NRCan reserves the right to contact the named client project authorities to verify the accuracy and veracity of each of the Bidders cited Project Summaries.

M2 The proposed resource MUST demonstrate, using project descriptions, the ability to data log class 4 to 8 medium-heavy and heavy-duty vehicles using telematics or equivalent methodologies for various drivetrains, which must include diesel and natural gas, as well as other renewable fuel types, for both dynamic and static parameters such as those listed within the Statement of Work.

1. Bidders MUST include within their proposal a detailed curriculum vitae (CV) for each proposed resource named in their proposal. CVs must include the following:

1. a detailed description of the proposed resource’s work experience (indicated in years/months) in the provision of services to a government agency or department;
2. educational and professional designation attainments, and all other academic credentials for each proposed resource;
3. the number of months of previous work experience during the past three (3) years in the provision of services.

RIGHTS OF NRCAN

NRCan reserves the right to:

- Seek clarification or obtain verification of statements made in a proposal;

- Reject any or all proposals received in response to this RFP;

- Enter into negotiations with one or more Bidders on any or all aspects of its proposal;

- Accept any proposal in whole or in part without prior negotiation;

- Cancel and/or re-issue this RFP at any time;

- Verify any or all information provided by the Bidder with respect to this RFP including references;

- Retain all proposals submitted in response to this RFP;

- Declare a proposal non-compliant if NRCan determines during the evaluation phase, that the Bidder does not have the legal status, facilities and technical, financial and managerial capabilities to fulfill the requirements stated herein;

- Discontinue the evaluation of any proposals which are determined, at any stage of the evaluation process, to be non-compliant.