ACAN - Fire systems Monitoring, Testing, Maintenance and Repair - Lethbridge AB

ACAN

Fire Systems Monitoring, Testing, Maintenance and Repair - Lethbridge, AB

This ACAN is a public notice indicating to the supplier community that Agriculture & Agri-Food Canada intends to award a Departmental Individual Standing Offer (DISO) to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a Statement of Capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in this ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

REQUIREMENT :

The Agriculture and Agri-Food Research Centre in Lethbridge, AB requires testing, maintenance, repair and software maintenance/updates to fire protection equipment on an ‘as and when required’ basis.

The contractor will provide the following services to the Fire Protection Equipment.

1. Twenty four seven Fire Panel Monitoring as required by Legislated codes.

2. Annual Testing to the following according to all relevant Federal, Provincial and Municipal codes:

1. Fire Alarm System
2. Fire Pumps
3. Wet Sprinklers
4. Stand Pipes
5. End Devices

3. The following services on an ‘as and when required’ basis:

1. Preventative maintenance and repair services during ‘regular working hours’
2. Emergency service outside ‘regular working hours’
3. Equipment installation and decommission services
4. Software maintenance/updates

PRE-IDENTIFIED SUPPLIER :

Chubb Edwards

4045 26^th Avenue

Lethbridge AB T1H 6G2

STANDING OFFER PERIOD :

The standing offer will be for a four (4) year period from April 1, 2019 to March 31, 2022.

ESTIMATED VALUE :  $200,000.00 (plus applicable taxes)

SOLE SOURCE JUSTIFICATION :

AAFC Lethbridge Research and Development Centre’s existing fire alarm system is an Edwards EST3 system. Chubb Edwards is currently the sole authorized distributor of Edwards Certified Products to the Canadian market.

Certified Products are those which require successful completion of the manufacturer training courses prior to receiving the materials and software required for installation and maintenance. Other accountabilities managed by certified product distributors are software compliance updates and recall processing.

Currently, Chubb Edwards is the only holder of the latest version of licensed software & firmware components for Edwards products in Canada. Although other suppliers can repair the system, application of program changes and software updates by any third party would be in violation ULC code as per “ULC Certification Bulletin 2003-05 Regarding Access” and would not be supported by Edwards. Therefore Chubb Edwards is the only supplier that can provide the software maintenance and updates to AAFC’s existing equipment as required.

SUBMISSION OF STATEMENT OF CAPABILITIES CLOSING DATE AND TIME :

The closing date and time for accepting Statement of Capabilities is March 22, 2019 @ 2:00 pm CST

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

ACAN NOTICE :

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the Contracting Authority.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the Contracting Authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the Contracting Authority will proceed to a full tendering process.

Inquiries on Submission of Statement of Capabilities

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The Solicitation Number, Name of Contracting Authority and closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.