Reintegration Services & Indigenous Community Support Stream B

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

Correctional Service Canada (CSC) has established a Community Reintegration Fund to provide contract funding to Indigenous organizations, or communities, to:

• increase community awareness of section 84 of the Corrections and Conditional Release Act (CCRA), and the interventions within the Aboriginal Continuum of Care within CSC;

• identify/develop community resources such as housing, counselling, employment, education, and other resources that can be utilized to support offenders on a conditional release plan, under section 84;

• work with CSC personnel, including Aboriginal Community Development Officers, Aboriginal Community Liaison Officers, Aboriginal Liaison Officers, and Parole Officers, among others, as well as community contacts, to assist Indigenous offenders being released to their community or area; and

• Other community development activities as agreed to by the Contract Authority and contract holder to advance offender reintegration.

The funding will assist in building relationships between rural and remote Indigenous communities and CSC, in order to support offender transition and reintegration to their home communities.

1.1 Objectives:

Improve CSC’s ability to return Indigenous offenders to their home communities with Section 84 release plans through contracts for Reintegration Support in remote communities. These contracts will serve to increase CSC’s capacity to engage Indigenous communities in the section 84 process, and identify and coordinate community resources for offenders.

1. Tasks:

The contractor must:

• Provide community education and information about Section 84, Section 81, and CSC’s Aboriginal continuum of Care and interventions.

• Identify resources and community contacts that may be used by CSC personnel when preparing a release plan for an offender.

• Work with communities and organizations to establish a process for CSC engagement on corrections.

• Provide information that will assist CSC personnel to develop a section 84 release plan. CSC personnel, such as: Parole Officer or Aboriginal Community Development Officer (as per CSC policy CD 712-1)

• On mutual agreement, perform additional tasks as requested by the Contract Authority. 

• Collect information and prepare monthly reports on the following activities:

- contacts with CSC personnel.

- community contacts, including names and contact information.

- an updated resource list, including, at a minimum, reintegration support services, such

as addictions services, housing, Elder supports, etc.

1.3 Expected results:

The contractor will provide outreach and engagement with Indigenous communities and CSC personnel, and work with Parole Officers and Aboriginal Community Development Officers to support the reintegration of Indigenous offenders as described in section 3. Tasks of the Statement of Work.

1.4 Performance standards:

The contactor will conduct the work using standards outlined in applicable CSC policies and regulations and in Canadian laws.

1.5 Deliverables:

1.5.1 Monthly reports as per the statement of work – must include Activity Reports to demonstrate the completion of the required tasks.

1.5.2 Paper consumption:

a. Should printed material be required, double-sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The contractor must perform the work in the Indigenous communities in their assigned area.

b. Travel

As part of the scope of work of this contract the Regions will identify what travel is required within their Region. Any travel must be pre-authorized by the Project Authority and comply with the National Joint Council Travel Directive.

1.6.2 Language of Work:

The contractor must perform all work in the language agreed upon by the Contract Authority and the contract holder. (English and/or French)

1.6.3 Security Requirements:

1. Security Requirement:

• NO SECURITY REQUIREMENT EXISTS.
• Contractor/Offeror will be escorted at all times during the performance of this contract, as required. Access to PROTECTED information or assets is not permitted.
• Use of CPIC is prohibited.

2. INSTITUTIONAL ACCESS REQUIREMENTS

• NIL security screening required as there is no access to sensitive information or assets. Contractor personnel will be escorted at all times by Correctional Service Canada personnel or those authorized by CSC on its behalf, as required. CSC has developed very stringent internal policies to ensure that the security of institutional operations is not compromised.
• Contractor personnel must adhere to institutional requirements for the conduct of searches by Correctional Service Canada, prior to admittance to the institution/site. Correctional Service Canada reserves the right to deny access to any institution/site or part thereof of any Contractor personnel, at any time.

2. Criteria for assessing the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

- Must have experience working with Aboriginal offenders who have been in conflict with the law. 

- An extensive, established network of Aboriginal community resources including agencies, professionals and other services in the area which may be accessed in order to meet the needs of the offenders.

- The resource is able to provide services to support the integration of Aboriginal offenders into their Community.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the government Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. There is a limited number of suppliers available to provide indigenous reintegration and community support services to meet the reintegration needs of CSC indigenous offenders.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

 d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. Period of the proposed contract or the delivery date(s)

The proposed contract is for a period of one (1) year, from April 1^st, 2019 to March 31^st, 2020 with an option to extend the contract for one (1) additional one (1) year periods.

11. Cost estimate of the proposed contract

The estimated value of the contracts, including option(s):

1. File Hills Qu’Appelle Tribal Council: $173,290.00

2. Yorkton Tribal Council: $173,290.00

3. Cross Lake First Nation: $174,633.28

4. Prince Albert Grand Council: $192,100.00

5. Kainai Transition Center Society: $174,633.28

6. Meadow Lake Tribal Council: $185,077.75

12. Name and address of the pre-identified supplier

1. File Hills Qu’Appelle Tribal Council

Fort Qu’Appelle, SK

2. Yorkton Tribal Council

Yorkton, SK

3. Cross Lake First Nation Mino-Minwastamatowin Centre

Cross Lake, MB

4. Prince Albert Grand Council

Prince Albert, SK

5. Kainai Transition Center Society

Standoff, AB

6. Meadow Lake Tribal Council

Meadow Lake, SK

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. Closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is April 1st, 2019 2:00pm CST

15. Inquiries and submission of statement of capabilities

Inquiries and statement of capabilities are to be directed to:

Janet Nelson

Regional Contract Officer

Telephone: 306-659-9252

E-mail: janet.nelson@csc-scc.gc.ca