Stream B - Squamish BC

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to establish Community Reintegration with Indigenous organizations and/or communities. The work will involve the following:

1. Objectives:

Improve CSC’s ability to return Indigenous offenders to their home communities with Section 84 release plans through contracts for Reintegration Support in remote communities. These contracts will serve to increase CSC’s capacity to engage Indigenous communities in the section 84 process, and identify and coordinate community resources for offenders.

1.2 Tasks:

Provide community education and information about Section 84 and CSC’s Aboriginal Continuum of Care and interventions.

Identify Aboriginal resources and community contact information including names and location(s) that may be used by CSC personnel when preparing a release plan for an offender.

Work with Aboriginal communities and organizations in and around the contractor’s location of work to establish a process for CSC engagement on corrections

Provide information that will assist CSC personnel to develop a section 84 release plan. CSC personnel, such as: Parole Officer or Aboriginal Community Development Officer (as per CSC policy CD 712-1)

On mutual agreement, perform additional tasks on offender rehabilitation as requested by the Contract Authority. 

1.3 Expected results:

Contact made with CSC personnel or CSC sites (federal institutions).

1.4 Performance standards:

The contactor will conduct the work using standards outlined in applicable CSC policies and regulations and in Canadian laws.

1.5 Deliverables:

1.5.1 Collect information to prepare a monthly report on the first day of the month following monthly hours worked and to include the following activities:

Provide a continuous updated resource list, including, at a minimum, reintegration support services, such as addictions services, health services, housing, Elder supports, etc in the community.

Details on travel to Pacific federal institutions during the contract period, provided within a two-week period following travel.

A summary of weekly hours worked, not to exceed weekly hours outlined in funding budget; submitted bi-weekly.

Provide the names and contact information of up to five (5) community contacts

Provide contact name and details when providing community contact honoraria at $100 per contact (total of 5 contacts)

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

1. The Contractor must perform the work primarily in one of the following rural and surrounding Indigenous communities:
   • Squamish BC

The Contractor may also be required to perform the work in any of the eight (8) federal institutions within the Pacific Region.

b. Travel

1. As part of the scope of work of this contract the Regions will identify what travel is required within their Region. This may include travel up to four (4) times a year to any of the eight (8) federal institutions in the Pacific Region. Any travel must be pre-authorized by the Project Authority and comply with the National Joint Council Travel Directive.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. Security Requirement

• NO SECURITY REQUIREMENT EXISTS.
• Contractor/Offeror will be escorted at all times during the performance of this contract. Access to PROTECTED information or assets is not permitted.
• Use of CPIC is prohibited.

1. INSTITUTIONAL ACCESS REQUIREMENTS

• NIL security screening required as there is no access to sensitive information or assets. Contractor personnel will be escorted at all times by Correctional Service Canada personnel or those authorized by CSC on its behalf. CSC has developed very stringent internal policies to ensure that the security of institutional operations is not compromised.

• Contractor personnel must adhere to institutional requirements for the conduct of searches by Correctional Service Canada, prior to admittance to the institution/site. Correctional Service Canada reserves the right to deny access to any institution/site or part thereof of any Contractor personnel, at any time.

2. Criteria for assessing the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Must be an Indigenous community or Indigenous organization. The Indigenous community or organization must have support from the Band and Council to liaise and work in partnership with Correctional Service Canada in supporting the reintegration of Indigenous offenders.

Must have at least 2 years in providing cultural and spiritual services to community members within the Indigenous community or organization

Must have established relationships with a number of different service providers and Elders within and surrounding the Indigenous community.

Experience with identifying options, resources and/or services to support the needs of Indigenous people. Experience providing outreach and engagement with Indigenous communities and/or other government agencies

The ability to work with Indigenous communities and organizations in and around the location of work to establish a process for CSC engagement on corrections.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the governmentProcurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. There is a limited number of suppliers available to provide indigenous reintegration and community support services to meet the reintegration needs of CSC indigenous offenders.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. Period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year, from April 4, 2019 to March 31, 2020, with an option to extend the contract for one (1) additional one (1) year period.

11.Cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $84,831.88 (GST/HST N/A)

12. Name and address of the pre-identified supplier

Name: Squamish Nation – Member Support Services

Address: 320 Seymour Blvd

North Vancouver, BC V7J 2J3

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. Closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is April 3, 2019 at 2:00PM PDT.

15. Inquiries and submission of statement of capabilities

Inquiries and statement of capabilities are to be directed to:

Carly Parker, A/Contracting and Procurement Officer

CSC RHQ, Pacific Region

PO Box 4500 Unit #100

33991 Gladys Avenue

Abbotsford, BC  V2S 2E8

Telephone: 604-870-2521

Facsimile: 604-870-2444

E-mail: carly.parker@csc-scc.gc.ca