NOTICE OF PROPOSED PROCUREMENT (NPP)

EVALUATION CONSULTANT FOR BOARD EVALUATIONS

SUPPLY ARRANGEMENT

Solicitation No.: MA021-19-0011

Contracting Authority: Marine Atlantic Inc.

Telephone No.: 902-794-5825

Fax No.: 902-794-5283

E-mail Address: spothier@marine-atlantic.ca

This RFP is only for pre-qualified Suppliers for ProServices Stream 9: Business Consulting / Change Management Stream, 9.12 Evaluation Services Consultant. Supply Arrangement E60ZT-180024/C.

DESCRIPTION OF REQUIREMENT:

To measure and improve Marine Atlantic’s board effectiveness through an independent assessment of board governance processes, focuses and practices.

DURATION OF CONTRACT

The period of the Contract is from date of Contract to June 30th, 2020 inclusive. It is anticipated that the majority of the work will be conducted from June through August 2019.

EVALUATION PROCESS AND SELECTION METHODOLOGY

Mandatory Technical Criteria

Not applicable

Point Rated Technical Criteria

Refer to Attachment 1 Part 4 for Point Rated Technical Criteria Tables. Point-rated technical criteria not addressed will be given a score of zero.

Financial Evaluation

Pricing will be scored based on a relative pricing formula using the rates set out in the Basis of Payment (see 6.7.1). Each bidder will receive a percentage of the total possible points allocated to price for the particular category it has bid on, which will be calculated in accordance with the following formula:

Lowest price ÷ proponents price x weighting = proponent’s pricing points.

Basis of Selection

1. To be declared responsive, a bid must:

1. Comply with all the requirements of the bid solicitation

1. Obtain the required minimum of points per category for the technical evaluation criteria which are subject to point rating.
    

1. Bids not meeting (a) or (b) or (c) will be declared non-responsive.

1. The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 60 % for the technical merit and 40 % for the price.

1. To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 60 %.

1. To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 40 %.

1. For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating.

1. Neither the responsive bid obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

SECURITY REQUIREMENTS

There is no security requirement applicable to the Contract.