Translation and Comparative Revision Services

Trade Agreement: Canadian Free Trade Agreement (CFTA)

Tendering Procedures: The bidder must supply Canadian goods and/or services

Competitive Procurement Strategy: Best Overall Proposal

Comprehensive Land Claim Agreement: No

Nature of Requirements: Translation and Comparative Revision Services

REQUEST FOR PROPOSAL (RFP)

The Federal Economic Development Agency for Southern Ontario is seeking to establish up to two (2) contracts for Translation and Comparative Revision Services, as defined in Annex “A”, Statement of Work, and to be provided under the Contracts, on an “as and when requested” basis only, from contract award to March 31^st, 2020 plus three (3) one-year option periods for the Federal Economic Development Agency for Southern Ontario.

The estimated aggregate value of this requirement is less than $680,000 (including HST and all applicable travel and related expenses) over the initial contract period including the three (3) one-year option periods.

(To be used if two compliant bids are received)

Ranked first: ____________________ (50%)

Ranked second: __________________ (50%)

(To be used if one compliant bid is received)

Ranked first: ____________________ (100%)

OBJECTIVE

The FedDev Ontario Communications Branch, Corporation and Digital Communications (CDC), is responsible for coordinating all translation requests for the Agency and ensuring adherence to the Official Languages Act of the Government of Canada. All written communications in the Agency must be produced in both French and English, and the Communications Branch requires the services of translation and comparative revisions to ensure that all communications are of the highest quality.

SCOPE OF WORK

The Contractor must:

• provide English to French translation services and comparative revision services for FedDev Ontario
• maintain an active and reliable email service to ensure timely reception of source materials and reference materials from CDC

• consult reference materials provided by CDC (e.g. lexicon), when available, and other relevant reference materials available from other sources

• consult with CDC to clarify content as required in the context of the requested services

• produce translations of an advanced quality from English to French

• complete thorough comparative revisions to ensure product quality and consistency

• follow the specified format, content, style, level of language, terminology and other relevant document specifications detailed by CDC

• maintain a strict standard of quality control and provide services in accordance with best industry practices

• follow recommendations for common terminology as found in the French Style Guide for FedDev Ontario

The nature of the texts may vary in length, degree of complexity and in requested deadlines. Non-technical types of documents include minutes, presentations, bulletins, newsletters, blogs, tweets, reports, memorandums, summaries on operations, articles, speaking and briefing notes, training material, and other administrative documents. Technical documents may include such things as technical training materials, technical reports, and presentations.

Documents are most often less than 1,000 words in length, but may occasionally surpass 1,000 words. Most are written in an administrative or reporting style, and may contain terminology and expressions unique to FedDev Ontario.

The Contractor must possess the following skills and abilities:

1. Speak, read and write French at an advanced level.

2. Knowledge of grammar, spelling, punctuation, syntax, language usage, and style in French.

3. Ability to work under pressure and meet deadlines without a loss of efficiency or effectiveness.

4. Knowledge of on-screen and textual editing of documents.

5. Availability between the hours of 9 a.m. and 5 p.m. Eastern Time, in order to collaborate with the CDC team.