Road Transportation Source List (DND/D MAJ PROC 8)

1. Background

The Department of National Defence (DND) moves materiel domestically and to/ from the United States on an as required basis to support operations. DND accomplishes this task through its own means but also contracts directly with industry for the movement of cargo/ vehicles by road. To contract for transportation requirements that arise, DND maintains Source Lists of pre-qualified service providers and brokers.

2. Source List

DND is soliciting industry applications for a DND Road Transportation Source List for the following services:

1. Closed Van Truckload
2. Specialized Trailer Services - flatbed, step-deck, RGN, and similar-type trailers to carry specialized cargo

3. Validity Period

The DND Road Transportation Source Lists will remain valid for a two-year period, beginning September 01^st 2019. During this timeframe any DND transportation requirements that arise will be issued to the members of the appropriate Source List.

4. Application Process

To be included in any one of the 2019 Road Source Lists, Applicants must address all qualifying criteria in the appropriate Application Form.

Applications submitted by August 1st 2019 will be reviewed immediately and successful applicants included in the appropriate Source List effective September 1^st 2019. Applications submitted after August 1st 2019 will be reviewed by DND as time and resources permit and once approved will be included in the appropriate Source List for the remainder of the validity period.

DND reserves the right to:

(a) seek clarification from the applicant on any or all aspects of the document(s) submitted in response to this solicitation; 

(b) cancel this solicitation at any time; and

(c) reissue this solicitation.

5. Source List Application:

Road Transportation Source List Application – Annex A

Notes:

1. Several contracts are of high value; therefore Source List members must have and demonstrate, if requested, the financial means to deal with high dollar value contracts. There may be a requirement for the broker/provider to submit a performance bond and/or other forms of contract security in conjunction with a bid and/or tender solicitation.
2.  Be aware that some DND requirements arise on an urgent basis and may require contracted road transportation services within a less than 24 hour time frame.
3. Be advised that DND may conduct a credit check and/or security check of the company and its Principals.

6. Planning Considerations

If a service provider /broker is found to be in breach of Contract, in addition to any other remedy available to the Crown, temporary or permanent removal from the relevant Source List(s) may result.

Transportation services are exempt from the provisions of the North American Free Trade Agreement (NAFTA) and World Trade Organization Agreement on Government Procurement (WTO-AGP). The Canadian Free Trade Agreement (CFTA) applies.

7. Submissions

Service providers and brokers wishing to be considered for inclusion in one or both of these DND Transportation Source Lists must forward their application to:

National Defence Headquarters

MGen GR Pearkes Bldg

101 Colonel By Drive

Ottawa, Ontario

K1A 0K2

Attention: D Maj Proc 8 –Mr. Sylvain Beaulieu

Applications may also be sent by e-mail:

Email: TransportationContracting@forces.gc.ca