Public Advertisement for an Expression of Interest (EOI)

Public Advertisement for an Expression of Interest (EOI)

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

AS TO THE AVAILABILITY OF SPACE FOR LEASE

IN WINDSOR NOVA SCOTIA

FILE NUMBER 522389 

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

Section A: Lease Components

• a lease term of approximately Ten (10) years, commencing on or about November 1^st 2020, plus two (2) options to extend the lease for One (1) additional period of Two (2) years each;

• approximately 327.44 usable square metres (um²) of contiguous office space.

• the proposed space must be available approximately fifteen (15) weeks prior to the above-noted lease commencement date so all space may be prepared for occupancy;

• the proposed space may be located in either existing buildings or buildings to be constructed and should satisfy or be capable of satisfying the following criteria:

1. the proposed space should be contiguous on one floor at grade or street level and within an office or commercial building; industrial type buildings and those with industrial space will not be considered. Due to typical daily client volume, offered space located on floors not directly accessible from street or grade level will not be considered;

2. the building containing proposed space must have commercial or municipal parking located no more than 500 metres walking distance to the building entrance closest to the potential office space. Walking distance shall be calculated using sidewalks and crosswalks. If commercial or municipal parking is not available within the 500 metre walking distance then seven designated parking spaces must be provided. The spaces shall be reserved for the exclusive use of the Lessee and the Lessee’s servants, agents, employees and invitees, at all times during the Term of the lease (herein after referred to the “continuous use”). The space shall be located in an indoor or outdoor parking area adjacent to the premises.

3. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with PWGSC’s and/or the intended user’s intended use of the accommodation;

4. PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned;

5. a bicycle rack capable of accommodating at least one (1) bicycle must be provided on the premises;

6. the proposed space must have a window arrangement and configuration that is acceptable to PWGSC;

7. the Server room must be equipped with sufficient HVAC to provide continuous cooling for 24 hours per day, 7 days per week.

8. the space must be configured to ensure all visitors use one single common main entrance; a secondary entrance for accessibility will not be accepted;

9. the proposed space must have a minimum clear ceiling height of 2.591 metres and a maximum clear ceiling height of 3.05 metres;

10. the length of the proposed space must not be more than three (3) times its width; no dimensions of the premises must be less than 7.5 metres;

11. there should be a minimum of 6 metres spacing of all support columns in all directions in the proposed space;

12. Cleaning is to be performed during the evening hours.

• the proposed space must be located in the Town of Windsor and within the following boundaries (the geographical boundaries include sites on either side of the roads):

• Commencing at the intersection of Highway 101 (Harvest Highway) and Upper Water St.

• Travelling South West on Upper Water Street to Albert Street

• Albert Street to King Street

• King Street to Highway 1 (Glooscap Trail)

• Highway 1 to Highway 14

• Highway 14 to the intersection of Highway 101 (Harvest Highway)

• North Highway 101 (Harvest Highway) to Morrison Drive

• Morrison Drive to Ivey Lane

• Ivey Lane to Sanford Drive

• Sanford Drive to Wentworth Road

• Wentworth Road to Highway 101

• North East on Highway 101 to the place of beginning at the intersection of Upper Water Street.

• on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

  Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

Section B: Responses

Interested parties are requested to submit their response to this EOI in writing to the following address:

Public Works and Government Services Canada

P.O. Box 2247

Halifax NS

B3J 3C9

or by facsimile to

or by email to the contact listed below in Section F.

Please indicate File No. 522389 on all correspondence.

Section C: Responses Requested by 

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by September 11, 2019. Any response received after this date may not be considered.

Section D: Information Provided by Interested Parties or Agents of Interested Parties

Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement 

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/ PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process. 

Section F: Additional Information

For more information, please contact Sidney Rahey, Senior Leasing Officer by phone at 902-441-4782 or by email to: sidney.rahey@pwgsc-tpsgc.gc.ca. 

Section G: List of Available Space 

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.