Office Relocation, Furniture Installation, and Tenant Accommodation Support

ADDENDUM No. 1 - To respond to Bidders' questions.

The Human Resources and Corporate Services Branch (HRCS), on behalf of the Department of Fisheries and Oceans and Coast Guard (DFO-Coast Guard), has a requirement for the provision of relocation services of office equipment and furniture, furniture installation, and general accommodation support. These services include the installation and reconfiguration of panel systems. The work will be requested by an email request detailing the job requirements and may include requests during the day, evening, overnight or weekends.

One of the key roles for the National Capital Region (NCR) Real Property Environmental Management (RPEM) is to offer on-going accommodation support to DFO-Coast Guard employees in a number of buildings within the NCR. Small moves and minor reconfigurations are typically done during normal working hours while larger projects are typically completed during evenings and weekends.

Furthermore, DFO-Coast Guard may require support to complete some larger internal moves/reconfiguration projects throughout the contract period. The personnel are to accomplish various tasks servicing all DFO-Coast Guard employees in the NCR. This work may be requested for any time during the week, day or night, weekday or weekends and consists of completing tasks associated to briefcase moves, regular moves and office case good relocation as well as installing televisions, white boards, etc.

Personnel Requirements:

• Daily Installer

One (1) Daily Installer will be posted at 200 Kent Street Monday to Friday between 08:00 and 16:00. The Daily Installer is responsible for completing the small moves, reconfigurations and daily tasks submitted through daily task requests at 200 Kent Street, 200 Elgin Street, and 300 Laurier Avenue as required. The Daily Installer must have a cell phone provided by their company in order to be reachable throughout the daily working hours.

Multiple Resources may be named as the Daily Installer and be posted on a rotational basis at the Contractor’s discretion. The same resource does not have to be the same person each work day.

Resources identified as a Daily Installer must hold a valid Secret security clearance.

Installation Crews

When requested, the Contractor will be responsible for providing sufficient Resources for tasks to complete the work within the required time frame described in the work request. 

Each move or reconfiguration, regardless of how big or small, requires a crew supervisor and moving personnel that are knowledgeable in the disconnecting and reconnecting of desktop and laptop computer equipment.

All resources as part of the Installation Crew must have Reliability security clearance.

Tools and Other Resources:

The Contractor must provide all the resources, tools, lifting equipment and supplies, necessary to perform all tasks properly, efficiently and safely, at his own costs.

Vehicles:

The Contractor, under its discretion, is responsible for providing a vehicle suitable for each project. It is expected that the Contractor will not use a vehicle larger for what is required. The largest vehicle that DFO’s loading docks can accommodate is a five-ton truck.