Atira Women's Resource Society

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

This includes:

• management of offenders during their transition from the institution to the community, and while on supervision; and,
• ensuring the safety and security of members of the public, victims, staff and offenders in the community.

While decisions on the conditional release of offenders fall under the responsibility of the Parole Board of Canada, CSC is responsible for supervising offenders under federal jurisdiction on conditional release in the community until the end of their sentences and offenders subject to Long-Term Supervision Orders

Hostels are multi-purpose facilities that provide accommodation and minimal intervention to a diverse clientele. 

All activities and services provided by the Hostel must comply with the requirements set forth in this document.

Any additional services to be provided must be agreed upon by the Hostel, the Project Authority and the Contracting Authority, and must be specifically outlined in an appendix to this Statement of Work. 

1.1 Objectives:

Provide accommodation, monitoring, general support and assistance to offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders.

1.2 Tasks:

The Hostel must provide twenty-four (24) hour residential services to offenders. These services include, but are not limited to, the following

1. Providing residential services to offenders who are referred to it by CSC and accepted by the Hostel;

2. Providing monitoring and support services to assist offenders in attaining both short and long-term goals, as specified in the offender’s Correctional Plan and Community Strategy;

3. The Hostel must ensure that there is a First Aid Kit available to each shift with an inventory of medical contents approved by the St. John’s Ambulance, the Canadian Red Cross or equivalent, and that the contents are inspected monthly;

4. In the absence of an offender’s vital signs, a Hostel staff trained in CPR must perform artificial respiration and/or CPR, pursuant to their instruction and certification, and continue to administer such care in accordance with their instruction/certification until medical attendants arrive;

5. Contacting the local CSC office or National Monitoring Centre when a resident is discovered to be missing from the facility and no satisfactory explanation is known. In the event of a curfew violation, or failure to report as scheduled upon release, the Hostel must take immediate actions to locate the offender. The Hostel must report to CSC if the offender cannot be located within a maximum delay of ten (10) minutes;

6. Ensuring that on each shift there is a staff member with a valid St. John’s Ambulance Certification (or other equivalent in first aid) in addition to valid CPR certification;

7. Providing Monthly Utilization Reports, Incident/occurrence reports as they occur, other logs or reports as requested by CSC;

8. If equipped to provide meals, meals must meet health and nutritional requirements in accordance with Canada’s Food Guide and CSC’s Legislative and Policy Framework. Residents who are provided with a meal allowance must be responsible for the quality of their food intake and, consequently, their nutritional well being;

9. If applicable, and where required, the Hostel must ensure that the acommodation is suitable and safe for children residing in the Hostel with their legal guardian in accordance with CSC policies;

10. Depending on the Hostel, the work may also include the following:

a.  Delivery of offender programming;

b.  Supervision of the collection of urine samples and forwarding them for analysis;

c.  Provision of Aboriginal Spiritual Advisory services;

d.  Provision of reporting centre services; and

e.  Provision of offender counselling services.

1.3 Expected results:

Assisting conditionally released offenders to safely and successfully reintegrate into the community as law abiding citizens.

1.4 Performance standards:

The Hostel and its officers, servants and subcontractors must comply with all applicable legislation and CSC's Commissioner's Directives (CDs), the Standard Operating Practice on Official Languages, and other Standards.

The Hostel must be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The Hostel premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.

The Hostel must have written plans for dealing with fire, medical emergencies (including pandemic situations) and natural disasters, and the Hostel staff must be trained accordingly. The Hostel must provide a copy of these plans to the Project Authority.

The Hostel must ensure that staff members, volunteers and students have the qualifications required and receive proper training and orientation prior to assuming responsibility for their duties. The Hostel must also provide ongoing training to staff/volunteers/students essential for their assigned duties and responsibilities. The Hostel must ensure that staff/volunteers/students have reached the age of majority in the province of operation.

If applicable and where required, the Hostel must provide a strategy to accommodate diverse cultures and spiritualties, including, but not limited to, Aboriginal culture and spirituality.

1.5 Deliverables:

1.5.1 Twenty four (24) hour residential services to adult male or female offenders that include, but are not limited to:

1. Beds and meals and/or meal allowances;
2. Referral services to community support groups and other agencies;
3. Storage and access of offenders to their medication and personal effects;
4. Static and dynamic security;
5. Staff orientation, training and development:
6. Reporting; and
7. Enhanced Services as requested by CSC

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at the Contractor’s place of business.

b. Travel

ii. Travel to the following locations will be required for performance of the work under this contract: Several locations throughout the Pacific Region.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B, issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.

3. The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CSP, PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition)

2. Criteria for assessing the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

A. Must have a minimum of two (2) years experience, obtained within the last five (5) years prior to the closing date of this ACAN, in working with adult offenders on conditional release;

B. Must have a minimum of two (2) years of experience, obtained within the last five (5) years prior to the closing date of this ACAN, in providing accommodation to offenders in a residential setting.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

There is a restricted number of qualified service providers in the areas specified under 1.6.1 Location of work who are willing and available to provide residential services to offenders on conditional release in order to meet CSC's offender accommodation needs in the community.

This Supplier is the only Canadian organization that can perform the scope of work, given their history, experience and familiarity with the level of information required to complete the tasks identified in the scope of work. This Supplier is uniquely positioned to provide these services given their specific mandate to provide accommodation, monitoring, general support and assistance to offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders. The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of one (1)years, from April 1, 2020 to March 31, 2021, with an option to extend the contract for one (1) additional one -year period.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $ 1,388,149.00 (Applicable Taxes extra)

12. Name and address of the pre-identified supplier

Name: Atira Women’s Resource Society

Address: 101 East Cordova Street, Vancouver, BC V6A 1K7

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is February 18, 2020 at 2:00 PM PST

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Kimberly Bryant – A/District Officer, Contracting and Materiel Services

33344 King Road, PO Box 3333

Abbotsford, BC V2S 5X7

Telephone: 604-870-2401

Facsimile: 604-870-2402

E-mail: Kimberly.Bryant@csc-scc.gc.ca