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ADVANCE PROCUREMENT NOTICE MOBILE APPLICATIONS FOR DCC CONTRACT MANAGEMENT (TIER 1 AND TIER 2) OTTAWA, ON (WITH SECURITY REQUIREMENTS)

Solicitation number DCC-CM-001

Publication date

Closing date and time 2020/03/24 14:00 EDT


    Description

    Purpose of this Advance Procurement Notice

    This is not a bid solicitation. This is an advance notice of potential project with anticipated security requirements to provide interested consultants and sub-consultants an opportunity to apply for security clearances. Note that there is no guarantee that these projects will proceed.

    Description of the Project

    This project will deliver a Software as a Service (SaaS) solution to increase the effectiveness of current contract management processes. The software will be available in both English and French. Users will be able to access the application from any worksite using a phone, tablet, laptop or office desktop.

    Description of the Services

    There are two (2) distinct software applications requirements, referred to as Tier 1 and Tier 2. Consultants may provide proposals for either tier or for both tiers.

    Tier 1: Mobile Application for Contract Quality and Task Management:

    • Functionality that allows users to document site observations (through notes, checklists and photos), generate inspection reports and manage follow on tasks
    • Data hosting services
    • Customer training and support
    • Professional services for customization (if required)
    • Integration with DCC’s Laserfiche document management system
    • a 3-year contract for Tier 1 is estimated at $490,000

      Tier 2: Mobile Application for Comprehensive Contract Management:

    • Functionality that allows users to document site observations (through notes, checklists and photos) and generate inspection reports
    • Functionality that that allows for the management and tracking of contract documents, drawings, submittals deficiencies (non-conformance) and related communication/ collaboration between stakeholder groups
    • Data hosting services
    • Customer training and support
    • Professional services for customization (if required)
    • Integration with DCC’s Laserfiche document management system
    • a 3-year contract for Tier 2 is estimated at $1,870,000

    It is anticipated that this procurement will be initiated in Spring/Summer of 2020. This is conditional on the project receiving approval to proceed.

    Security Requirements

    1. Consultants will be required to hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B, issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
    2. Consultant personnel requiring access to PROTECTED information, assets or site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
    3. The Consultant MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CSP, PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B (including an IT Link at the level of PROTECTED B).
    4. Sub-consultants will be required to hold a valid DESIGNATED ORGANIZATION SCREENING (DOS), issued or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

    Process

    Consultants that do not meet the stipulated security requirements and that are interested in submitting a proposal for these procurements can apply for the security clearance through the Industrial Security Program (ISP). This can be done by following the procedure on DCC’s website at the following link: http://www.dcc-cdc.gc.ca/english/contractors_consultants.html. Consultants are asked to submit their request prior to March 12, 2020 quoting the following information:

    • Contract number DCC-CM-001; and
    • Level of clearance requested to be sponsored for.

      Question

      Any questions pertaining to the sponsoring process through the ISP can be addressed to:

      Telephone Number: (613) 998-8974; or

      Email address: ISP.Sponsorship@dcc-cdc.gc.ca

    Any questions relating to the Project can be addressed to:

    Amanda Eid

    Procurement Specialist

    Defence Construction Canada

    613-993-2243

    Amanda.eid@dcc-cdc.gc.ca

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Defence Construction Canada
    Address
    Constitution Square, 19th Floor, 350 Albert Street
    Ottawa, Ontario, K1A 0K3
    Canada
    Contracting authority
    Eid, Amanda
    Phone
    613-993-2243
    Email
    Amanda.eid@dcc-cdc.gc.ca
    Address
    350 Albert St
    Ottawa, ON, K1A 0K3
    CA

    Buying organization(s)

    Organization
    Defence Construction Canada
    Address
    Constitution Square, 19th Floor, 350 Albert Street
    Ottawa, Ontario, K1A 0K3
    Canada
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

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    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

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    Summary information

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

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