Sitewise Pro/ PCensus database licenses by Federal Economic Development Agency for Southern Ontario

Solicitation number QD003-2020-19

Publication date

Closing date and time 2020/03/06 13:00 EST


    Federal Economic Development Agency for Southern Ontario

    Advance Contract Award Notice (ACAN)
    An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, during the fifteen calendar day posting period, a statement of capabilities that meet the requirements set out in the ACAN, the competitive requirements of the government's contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board's electronic bidding authorities.

    If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.


    Dianna Pietsch, Senior Contracting Officer

    Federal Economic Development Agency for Southern Ontario

    Telephone: 519-500-5937



    Sitewise Pro/ PCensus database licenses by Federal Economic Development Agency for Southern Ontario


    Federal Economic Development Agency for Southern Ontario (FedDev) has a requirement to procure 40 licenses to a market research database, for use by Regional Development Agency (RDA) Canada Business offices (Western Economic Diversification, Atlantic Canada Opportunities Agency, Canada Economic Development for Quebec Regions, and FedDev) through a shared, cost-savings procurement process.


    The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) has a requirement to renew the annual subscription for 40 (forty) licenses to demographic software, capable of providing market research data in order to conduct secondary market research analysis for our small business clients.


    1. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements). Any interested supplier must demonstrate by way of a statement of capabilities that its product meets the following requirements:

    It is necessary that the Regional Development Agencies (RDA) utilize the same database to ensure consistency in the type of data and quality of data available to business clients across the country and to be able to compare data across regions. Renewing subscription to Sitewise Pro/PCensus is required, for the RDAs to be able to compare data and reporting trends year-over-year. The software has the capacity to:

    • Draw current demographic data from authoritative, reputable sources, such Pitney Bowes and Statistics Canada.
    • Retrieve demographic profiles for standard census and postal areas.
    • Integrate demographic data and business locations in a customizable Word document report with maps, charts and textual descriptions.
    • Display potential customer locations on a map to define a client’s market area.
    • Produce reports around proposed business locations using circles, polygons, or driving distances. 
    • Produce report packages that are customizable to the needs of the RDA business offices and include tables, charts, metrics, descriptive text and maps with thematics or aerial imagery. Utilize demographic data that is updated on a daily basis.
    • Draw information about business trends and local competitors.

    Produce demographic expenditure data for a specific geographic location

    1. Applicability of the trade agreement(s) to the procurement
      This procurement is subject to the following trade agreement(s): 
      • Canadian Free Trade Agreement (CFTA); and
      • North American Free Trade Agreement (NAFTA)
    2. Justification for the Pre-Identified Supplier

      This is an annual renewal of a subscription (that was formerly procured for the Canada Business offices centrally through Innovation, Science and Economic Development Canada - ISED) to access a market research database that provides comprehensive and reliable Canadian demographics data (i.e. population, household and income trends, etc.) at various levels of geographic and administrative detail.

      Based on our research, it is not feasible to compete this requirement, as this is the only software with a delivery method of the information required by RDA small business clients when looking for ways to start a new business or grow their current business. The database is subject specific.

      The database was developed in-house and the vendor owns the intellectual property.

      Government Contracts Regulations Exception(s)
      The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection (6(d) - "only one person is capable of performing the work").

    1. Exclusions and/or Limited Tendering Reasons
      The following exclusion(s) and/or limited tendering reasons are invoked under the:
      • Canadian Free Trade Agreement (CFTA) – Article 513.1 (b) (ii) the protection of patents, copyrights, or other exclusive rights;
      • North American Free Trade Agreement (NAFTA) – Article 1016.2 (b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists; and (d) for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter;




    1788 West 5th Avenue
    Suite 318
    Vancouver, BC V6J 1P2


    The estimated value of the contract, including option(s), is $139,190 (GST/HST extra).

    Proposed contract: $66,250 (GST/HST extra).

    Optional Period#1: $72,940 plus applicable taxes.



    Inquiries and statements of capabilities are to be directed to:

    Dianna Pietsch

    Federal Economic Development Agency for Southern Ontario


    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Federal Economic Development Agency for Southern Ontario
    Contracting authority
    Pietsch, Dianna
    139 Northfield Drive West, Suite 101
    Waterloo, ON, N2L 5A6

    Buying organization(s)

    Federal Economic Development Agency for Southern Ontario
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

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    Summary information

    Notice type
    Advance Contract Award Notice
    English, French
    Region(s) of delivery
    Ontario (except NCR)
    Region of opportunity
    Procurement method
    Competitive – Open Bidding

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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