Mobile Destruction Services (Shredding)

Mobile Destruction Services (Shredding)

This requirement is for: The Correctional Service of Canada, Atlantic Region

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Aboriginal Business:

This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement:

This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to dispose of Protected Information in accordance with the Security Equipment Guide (G1-001) provided by the Royal Canadian Mounted Police (RCMP). 

Objectives: To ensure the proper destruction of Protected B information, in accordance with Government of Canada policy and guidelines. 

Deliverables:

The Contractor must provide Mobile Shredding Services for Correction Service Canada facilities at the frequency chosen by each location:

Regularly scheduled Shredding

Several CSC locations require regularly scheduled shredding services. Bidders should refer to Appendix II of the solicitation document for the list of CSC locations and the frequency of service they each require.

Unscheduled Shredding

Some CSC locations require unscheduled shredding services only a few times annually. There will also be occasions when a CSC location requires one-time bulk shredding. 

The CSC location requiring unscheduled or one-time bulk shredding will contact the Contractor to schedule the shredding services. The Contractor must be available to provide the unscheduled service within 5 business days of the request.

Tasks

For each regularly scheduled or unscheduled service call, the Contractor must:

• Remove the liners from the consoles or bins and bring them to the mobile shredder. Should the bins have wheels and no liners, the contractor must bring the bin to the mobile shredder. CSC will provide a controlled and isolated area located close to the premises requiring the shredding services. 

  The Contractor must install its shredding equipment within that designated area as close to the premises as possible.

  The Contractor will be escorted by a CSC employee, or delegate, at all times while on CSC premises. The CSC employee or assigned delegate will wait by the mobile shredder until the Contractor has completed the shredding. 

Some CSC locations are large and complex and require collection of the liners and bins in a certain order. The CSC employee or the assigned delegate will have this list on hand and will be responsible for directing the Contractor accordingly when collecting the liners and bins. 

• Once the shredding is complete, the Contractor must sign a certificate of destruction attesting that services are completed and give the certificate to the CSC employee or assigned delegate escorting the Contractor.

Term of Contract:

Period of the Contract: The Work is to be performed during the period of August 1^st, 2020 to June 30^th, 2021 with the option to renew for four (4) additional one-year periods.

File Number: 21280-20-3378584

Contracting Authority: Josee Belliveau

Telephone number: (506) 851-3923

E-mail: josee.belliveau@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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Topics include:

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