Temporary Help Services for Electoral Events

Description (English):

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Standing Offer (RFSO) document for a full description of the requirement and the full bid instructions.

1. Tendering Procedure: Attachment: Yes (Buy & Sell.gc.ca
2. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit

Requirement

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

As part of its readiness planning activities for a general election or referendum, Elections Canada has a requirement for up to 250 temporary help resources on standby ready to be quickly deployed. Elections Canada anticipates issuing up to five Standing Offers for the provision of ten different temporary help resource categories, as listed in the SOW. Offerors may be required to provide the services of any or all ten temporary help resource categories to Elections Canadaon an “as and when required” basis within 24 hours of a Call-up.

The Standing Offers will be for the exclusive use of Elections Canada.The Technical Authority will identify the requirements and the Standing Offer Authority will authorize the Call-up.

The SOW outlines the temporary help resources that will be required by Elections Canada.

Period of the Standing Offer

The Standing Offer period will be from the Effective Date of the Standing Offer for 12 months (the “Initial Term”). The Offeror will grant to Elections Canada irrevocable options to extend the period of the Standing Offer by five additional periods of one year each under the same terms and conditions.

Submission of Offers

This RFSO allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Offeror Instructions, and Part 3 – Offeror Preparation Instructions of the RFSO document.

Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFSO.

For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).

Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Standing Offering Authority. The Standing Offering Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Standing Offering Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFSO. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFSO must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFSO process. Bidders should make the request to the Standing Offering Authority as per the terms of the RFSO. The debriefing may be in writing, by telephone or in person.