Cut Sheet and Stock Tab Paper

Description of Requirement

OVERVIEW

The goal of this initiative is to establish a strategic collaborative arrangement for the supply and delivery of Cut Sheet and Stock Tab paper for the CRA, in an efficient manner through the application of industry best practices. 

The Contractor is responsible for meeting the CRA’s requirements on an “as and when requested” basis, and to ensure timely, accurate service and delivery.

The resulting contract will include a minimum guarantee of $500,000.00 (applicable taxes included), for the period of the Contract, including options.

Sustainable Development

It is the Agency’s objective to promote sustainable development initiatives by purchasing environmentally preferable products, where possible, as well as encouraging vendors to use best practices in packaging and delivery to reduce environmental impacts.

The Contractor is required to assist the CRA with achieving these objectives and is responsible for the following:

Paper must be Forest Stewardship Council (FSC), Sustainable Forestry Initiative (SFI), or other equivalent “Green” third-party certified.

Packaging

The Contractor is responsible for:

• Packing all items to minimize the use of packing materials and be made of recycled and/or recyclable material, where feasible.
• Using packaging and shipping materials that are designed to minimize the waste.
• Using corrugated cardboard that contain a minimum 30% post-consumer recycled-fibre content.
• Using reusable, returnable and recyclable packaging and shipping materials whenever feasible.

  Price Escalation/De-escalation

  Prices for the second year of the initial contract period and optional periods of service, if exercised at CRA's discretion, will be adjusted (i.e. either increased or decreased) in accordance with the following, as published by Statistics Canada:

  The firm all-inclusive lot prices per 1000 copies will be revised once a year (for the preceding 12-month period) as per Statistics Canada Industrial Product Price Index (IPPI) for pulp and paper products.

  Release dates for major economic indicators can be accessed via https://www150.statcan.gc.ca/n1/dai-quo/cal1-eng.htm

  TRADE AGREEMENTS

  Only CFTA is applicable to this requirement. 

  CONTRACT AND OPTIONS PERIODS

The Services will be required from date of Contract to 31 December 2022 inclusive, with three irrevocable options to extend the contract period for up to three additional years, to be exercised in 1-year increments. 

Contractor Selection Methodology

The Bidder must meet all mandatory criteria applicable to this solicitation. Only the bids meeting the mandatory criteria will be evaluated and scored in accordance with the point rated evaluation criteria. Any proposal that does not achieve the minimum score of 66 points out of 110 will be considered non-compliant and will receive no further consideration.

To determine an overall score for each proposal, technical and price will each be given a rating value; in this case, 60% for technical and 40% for price, and then combined to derive a total combined rating.

The Bidder recommended for award of the Contract will be the compliant Bidder achieving the highest combined rating.

SUBMISSION OF PROPOSALS

When responding, the proposal MUST be sent by fax or using an electronic/online -fax service to 418-562-3058.

Bidders should keep a copy of their fax transmission report for record keeping purposes.

ONLY ELECTRONIC BIDS WILL BE ACCEPTED. Due to the COVID-19 situation, the delivery of a physical (paper) proposal is not considered to be practical and therefore physical proposals will not be accepted.

All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:

CONTRACTING Authority:

Michael Yaehne

Senior Supply/Business Analyst

Contracting Division

Canada Revenue Agency

Tel. Number : (613) 291-3146

Email Address : Michael.Yaehne@cra-arc.gc.ca