This requirement is for : The Correctional Service of Canada, Community Correctional Centre (CCC) Parrtown located in the town of Saint-John NB, Atlantic Region.

Trade agreement: Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does not include security requirements.

Nature of Requirements :

The following is a summary of the statement of work for this requirement.

Objectives:

The Contractor must provide all labour, materials, tools, supervision and equipment necessary for inspection, testing, maintenance, repair and upgrade of the elevating device at Parrtown CCC.

Tasks:

The Contractor must regularly and systematically maintain the elevator at the frequency specified in the Equipment table.

The Contractor must advise the Departmental Representative of the telephone number at which their representative may be contacted 24 Hours a day, 7 days a week.

The Contractor must respond to service calls 24 hours/day, 7 days a week. For any service calls outside regular hours, the Contractor must contact the Departmental Representative on the first working day following the service call to obtain a work order number.

The Contractor must report to the site with a service vehicle which is well stocked with replacement parts to carry out repairs on the elevating device in use at the site.

The Contractor must remove and dispose of debris, used and obsolete material after each service call.

The Contractor must co-ordinate with and assist the enforcing/inspection authority in the performance of the inspection and testing of equipment when required.

Upon arrival to the site, the Contractor’s technicians must provide identification (ID) and log into the institutional Visitor’s Register maintained at the site’s Principal Entrance.

Upon arrival to the site, the Contractor must submit a complete tools list. The Contractor must report any missing or lost tools to the Correctional Manager desk.

After each visit, the Contractor must provide to the Department Representative a service report containing all details of work performed and record all interventions into the logbook supplied for the elevating device.

The Contractor must provide a list of defects, deficiencies, or both discovered during the visit with recommended corrective action including a cost estimate (labour and materials) to correct any deficiencies.

The Contractor must send all maintenance activities reports to the following email: GEN-ATLRHQTechServ@csc-scc.gc.ca. The Contractor must submit all documents within the reports in Adobe Acrobat PDF format.

Replacement Parts:

The Contractor must repair or replace worn or defective parts of the elevating device using only genuine manufacturer’s replacement parts.

The Contractor must only use replacement parts by another manufacturer with prior written permission of the Departmental Representative.

The Contractor must request written approval from the Departmental Representative prior to replacing any component when the estimated cost of the overall work is $500.00 or more.

The Contractor must maintain a sufficient supply of replacement parts to prevent extended downtime. The Contractor must replace defective parts within twenty-four (24) hours or within the timeframe approved by the Departmental Representative.

Log Books:

The Contractor must supply a Maintenance Control Program logbook approved by the provincial Chief Elevator Inspector for the elevator.

The Contractor must keep this logbook on site in the equipment room or readily available electronically. The Contractor must notify the Technical Authority of missing logbooks immediately. CSC will not make any payments if the logbook is incomplete. The log must include at a minimum the following information:

• the date on which an inspection, testing and maintenance exercise was carried out;

• the name(s) of the person(s) who performed the inspection, testing and maintenance;

• replacement parts list; and

• notes on any unsatisfactory conditions observed or discovered and the steps taken to correct such conditions

Compliance Requirements:

The Contractor must conform to the following Codes and Standards applicable at the time of installation or alteration:

- CAN/CSA-B44, Safety Code for Elevators, Escalators, Dumbwaiters, Moving Walk and Freight Platform Lifts. (Including all Appendices)

The Contractor must perform all applicable tests as per Canadian Standard Association, at the required frequency applicable to the equipment. The Contractor must perform these tests during the scheduled services at the frequency stated in Annex A.

The Contractor must comply with the Canada Labour Code Part II and the Canada Occupational Health and Safety Regulations.

The Contractor must comply with the Provincial Occupational Health and Safety Act and following Occupational General Safety Regulations.

The Contractor must comply with the Provincial legislation on Elevating Devices applicable to the site where work is taking place.

The Contractor and their personnel must adhere to the Federal Government ‘No Smoking’ policy and scent free policy while in Federal facilities where applicable.

The Contractor must have certified technicians performing the work as per applicable provincial requirements. The technicians must maintain their certification to work in CSC facilities.

The Contractor must comply with the institutional requirement for the conduct of searches prior to admittance to the Community Correctional Centre. CSC reserves the right to deny access to any Community Correctional Centre or part thereof of any Contractor personnel, at any time. The Contractor will be under direct escort by commissionaires or a CSC delegate.

Access to facilities:

The Contractor must perform all work during CSC’s regular working hours (07:00 to 17:30 hours) Monday to Friday. If work is required outside of regular working hours, the Contractor must make alternate pre-approved arrangements with the Departmental Representative.

The Contractor will be subject to local security requirements that can vary from moment to moment depending on offender activities and security operations. The Contractor may be faced with delay or refusal of entry to certain areas at certain times although prior arrangements for access may have been made.

In the event the CCC is closed, the Contractor must immediately notify the Site Authority or their delegate upon arrival. CSC will compensate the Contractor for the time required to return at their closest business location or for a maximum of 2 hours whichever is less.

Term of Contract:

Period of the Contract: The Work is to be performed during the period of June 1st, 2021 to May 31st, 2022 with the option to renew for four (4) additional one-year periods till 2026

File Number: 21207-22-3742572

Contracting Authority: Jason St-Onge

Telephone number: (506) 851-3093

Facsimile number: (506) 851-6327

E-mail: Jason.st-onge@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or by mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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