Request for Information (RFI) from Indigenous Business(es) Interested in Providing Services for Facilities Maintenance and Support Services Contracts in Alberta

Request for Information (RFI) from Indigenous Business(es) Interested in Providing Services for Facilities Maintenance and Support Services Contracts in Alberta

Purpose of this Request for Information

This is not a bid solicitation. Defence Construction Canada is collecting responses to this Request for Information for information purposes.

This is a Request for Information (RFI) from Indigenous Business(es) (or eligible Joint Ventures) with interest in providing goods and/or services in support of two (2) Facilities Maintenance (FM) and Support Services Contracts for Armouries and Buildings at Various Locations in Alberta, including Calgary, Lethbridge, Medicine Hat, Ghost River, Red Deer, Edmonton and Jarvis Lake (the FM contracts). Defence Construction Canada (DCC) has issued a Request for Proposal (RFP) for FM and Support Services for Armouries and Buildings at Various Locations in Alberta publicly on MERX. The RFP can be found on MERX at the following link:

https://www.merx.com/dcc/solicitations/open-bids/Facilities-Maintenance-and-Support-Services-for-Alberta-Armouries/0000198012

The initial period of services under the FM contracts is expected to be from April 1, 2022 for a five (5) year period, with an estimated value of $20,000,000.00. 

The FM contracts are expected to include the potential for two (2) additional three (3) year extensions.

As part of Canada’s commitment to maximize the participation of Indigenous peoples and businesses, the RFP includes an Indigenous Benefits Plan (IBP) requirement that aims to set-aside a portion of the required FM and support services under the FM contracts for Indigenous Business(es) (or eligible Joint Ventures).

The intent of this RFI is to develop a list of Indigenous Businesses eligible to be registered with the Indigenous Services Canada (ISC) Indigenous Business Directory (IBD) that will be made available as a resource for FM contractors to obtain sub-trade pricing.

The RFP for the FM contracts will occur in two steps. In Step 1, FM contractors (Proponents) will submit their technical proposals and in Step 2, short-listed Proponents will submit their bid price. In Step 2, the short-listed Proponents will identify the type and value of services to be provided by Indigenous Businesses. At this stage, Indigenous Businesses will be required to be registered with the ISC IBD in order to be considered eligible for the IBP under the FM contracts.

Information on how to register an Indigenous Business on the IBD can be found at this link: https://services.aadnc-aandc.gc.ca/IndigenousBusinessDirectory

DCC will use the IBD to confirm that the firms listed in the FM contractor’s IBP are Indigenous Businesses, registered and in good standing with the IBD prior to awarding the FM contracts.

Required Goods and Services

DCC is asking Indigenous Businesses (or eligible Joint Ventures) to identify themselves if they are qualified, capable and interested in providing goods and/or services in support of the FM and Support Services contracts, including, but not limited to:

• Inspection, testing, maintenance and repairs of:
  • Building envelopes
  • Interior Building
  • Heating, Ventilation, Air Conditioning and Refrigeration (HVAC) systems
  • Plumbing systems
  • Door systems
  • Electrical systems
  • Fire Detection, Suppression and Life safety systems
  • Elevators and Lifting Systems
  • Generator Systems
• Integrated Pest Management services
• Landscaping & Grounds Maintenance services
• Cleaning & Janitorial services
• Waste & Recycling Management services
• Snow & Ice Clearance services

Eligibility Requirements

Under the ISC IBD “Indigenous Business” means an enterprise that is a sole proprietorship, limited company, cooperative, partnership or not-for-profit organization in which:

• Indigenous Persons have majority ownership and control meaning at least 51 percent (%), and
• In the case of a business enterprise with six (6) or more Full-time Employees, at least 33 percent (%) of the Full-time Employees are Indigenous Persons.
• If a Joint Venture is formed between Indigenous and non-Indigenous Business(es), the Indigenous Business(es) which form party to the Joint Venture shall have at least 51 percent (%) ownership and control of the Joint Venture.
• Is eligible to be registered on ISC’s IBD.

For more information about eligibility visit ISC’s website: https://www.sac-isc.gc.ca/eng/1100100033057/1610797769658#c2

Submission Requirements

Indigenous Businesses that consider themselves qualified, capable and interested to provide goods and/or services listed in this RFI are asked to indicate their interest by submitting a completed Response Form, using the template available on MERX (see link), by June 25, 2021.

https://www.merx.com/dcc/solicitations/open-bids/RFI-from-Indigenous-Businesses-Interested-in-Providing-Services-for-FM-Contracts/0000198282

The Response Form, using the template provided, shall be submitted to DCC in hardcopy form to:

Defence Construction Canada
Western Regional Office
13220 St. Albert Trail, Suite 302
Edmonton, AB T5L 4W1

All envelopes should be labelled “RFI for ABFM2122”.

To respond to the RFI, the required submission to DCC is a completed Response Form. No other documentation is required.

Security Requirements

The FM contracts have security clearance requirements. Contractor/subcontractor personnel requiring access to sensitive areas must each hold a valid personnel security screening at the level of RELIABILITY STATUS or SECRET, as required, granted or approved by the Contract Security Program, Public Services and Procurement Canada (CSP, PSPC)

Confidentiality

Subject to the terms of the Response Form, information provided to DCC by a respondent in its Response Form will not be shared publicly by DCC and will only be disclosed by DCC to the short-listed FM contractors (Proponents) who are invited to participate in Step 2 of the RFP.

By responding to this RFI, the respondent consents and agrees, under the Defence Production Act (Canada), the Privacy Act (Canada) and all other applicable statutes, that DCC may, for such time as it deems necessary to carry out the purposes described under this RFI, collect, retain and disclose the respondent’s information provided under the Response Form as is contemplated under this RFI.

By responding to this RFI, the respondent acknowledges and agrees that no consideration is or will be provided by DCC for the respondent’s information provided under the Response Form, and DCC provides no representations, assurances nor any guarantees that responding to this RFI will result in the respondent being considered, selected or awarded the right to participate in the provision of goods and/or services under the FM contracts or any other DCC contracts.

Any questions relating to this RFI can be addressed to:

Mark Smith

Technical Specialist, Procurement

Defence Construction Canada

613-949-6911 

Mark.Smith@dcc-cdc-gc.ca