ADVANCE PROCUREMENT NOTICE FACILITY CONDITION ASSESSMENTS VARIOUS LOCATIONS ACROSS CANADA (WITH SECURITY REQUIREMENTS)

Purpose of this Advance Procurement Notice

This is not a bid solicitation. This is an advance notice of a potential project with anticipated security requirements to provide interested Consultants an opportunity to apply for security clearances. Note that there is no guarantee that this project will proceed.

Description of the Project

The Canadian Forces have Bases, Wings and facilities in all Provinces and Territories across Canada.

The Department of National Defence (DND) is undertaking a condition assessment of buildings and other Real Property Assets to better inform Real Property investment strategies. The current real property portfolio consists of 8 million square meters of facilities that are varied in form and function and constructed from the mid 1800’s to the present.

Description of the Services

The Consultant shall conduct Facility Condition Assessments (FCA) on selected DND facilities across Canada and upload findings into the Capital Planning Management software currently in use by DND. In addition, the Consultant may be required to conduct Non-structural Seismic Assessments to CSA S832-14, Seismic Structural Screening using the NRC Screening tool edition 2020, Green Building Assessments to LEED Existing Building Operations and Maintenance (EBOM) on selected DND facilities across Canada.

The services will include, but not necessarily limited to, the condition inspections on the following typical facility elements:

• Building envelope including roof coverings, roof openings, facia, soffit, gutters, downspouts, windows, exterior doors, walls, siding;

• Structural elements including foundation, frame, floors, walls, other load bearing elements, anchor points, fall prevention/arrest systems and roof structure;

• Interior elements and finishes including walls, partitions, doors, windows, screens, ceilings, floors and all associated finishes;

• Mechanical systems including heat generating, cooling, distribution, terminal and package units, controls and instrumentation, and other HVAC systems (including central plant and equipment);

• Electrical systems and controls, including service and distribution, branch wiring, lighting, and lighting controls; 

• Plumbing systems including water treatment/supply, water distribution, sanitary waste, rainwater drainage, fixtures and wastewater disposal systems;

• Elevators and Lifting systems including wheelchair lifts, dock levellers, vehicle hoists, cranes and miscellaneous powered lifting equipment;

• Fire detection and suppression systems of all types;

• Generators/APUs;

• Fuel tanks (Above and Below Ground)

• Intrusion alarms

• Public Announcement (excluding terminal equipment);

• Built in equipment responsibility of RP Ops (e.g., overhead doors, overhead crane, fuel dispenser, etc.)

• Special military infrastructure:

o Jetties, wharves

o Airfield control towers

o Wash racks

o Hangars

These services are estimated to be in the order of $30,000,000.00. The procurement will be initiated in the fall of 2021; this is conditional on the project receiving approval to proceed by DND. 

Security Requirements

This project has industrial security clearance requirements that will be phased over the delivery of the services as follows:

(Phase 1 - Reliability) - At the close of the procurement, Consultants will be required to hold a valid DESIGNATED ORGANIZATION SCREENING (DOS) issued or approved by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC). The consultant will undertake PHASE 1 work using staff and sub-consultant that are cleared to Reliability Status. Access for Reliability cleared staff will be limited to Public, Reception or Operations Zones as designated by individual sites. Local sites may wish to escort Reliability cleared staff in some of the zones identified. At no time during Phase 1 will any of the consultant’s Reliability cleared staff be permitted access to Security or High Security Zones.

(Phase 2 – Secret ) - Within approximately 12-18 months of the award of the contract, the Consultant and any specialty Sub-consultants will be required to hold a valid FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET, issued or approved by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC). Phase 2 work will not be awarded if the consultants do not meet the security clearance requirements to enable the work to be compliance with the SRCL.

Process

Consultants that do not meet the stipulated security requirements and that are interested in submitting a proposal for this procurement that fall under this project can apply for the security clearance through the Industrial Security Program (ISP). This can be done by following the procedure on DCC’s website at the following link: https://www.dcc-cdc.gc.ca/industry/security-requirements. Consultants are asked to submit their request prior to August 16, 2021, quoting the following information:

• Contract number 75986; and
• Level of clearance requested to be sponsored for.

  Question

  Any questions pertaining to the sponsoring process through the ISP can be addressed to:

  Telephone Number: (613) 998-8974; or

  Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to the Project can be addressed to:

Antoine am Rhyn

Coordinator, Contract Services

Defence Construction Canada

Antoine.amRhyn@dcc-cdc.gc.ca

(613) 991-9303