Accommodation Directory Program Request for Standing Offer

Request for non-commissionable rates for standard guest rooms, superior guest rooms, bachelor/studios with kitchen and/or one bedroom suites with or without a kitchen in Canada, the USA and other countries.

Employees of federal departments and agencies, provincial government of Alberta, New Brunswick, Ontario, territorial government of Northwest Territories and of the Yukon, as well as Federal Government cost reimbursable contractors, will be able to access the directory through the Internet Web site.

As a minimum, the accommodation must be safe, clean and comfortable. A successful bid will be based on the supplier’s proper completion of the Request for Standing Offer (RFSO), acceptance of the terms and conditions, remittance of the listing fee ($200.00CDN per establishment in Canada except for the following markets where the fee is $500: Gatineau (Downtown), Montréal (Downtown), Montréal (Airport), Ottawa (Downtown), Toronto (Downtown), Toronto (Airport), Vancouver (Downtown) and Vancouver (Airport); $200.00US per establishment in the United States and other countries and/or a flat fee of $400.00US for chains that wish to submit rates for their establishments in countries other than Canada).

Also, rates bid must not exceed the limit established by the Government of Canada as follows:

• $200.00CDN for Canada, except for the following cities which will have a maximum of $300.00CDN: The downtonw areas of Calgary AB, Montreal QC, Ottawa ON, Toronto ON, Vancouver BC, as well as the cities of Iqaluit NU, Yellowknife NT and Whitehorse YK.
• $200.00USD for the United States, except for the following cities which will have a maximum limit of $300.00USD: Atlanta GA, Baltimore MD, Boston MA, Chicago IL, Colorado Springs CO, Dallas TX, Denver CO, Detroit MI, Honolulu HI, Houston TX, Las Vegas NV, Los Angeles CA, Miami FL, New Orleans LA, New York NY, Newark NJ, Norfolk VA, Orlando FL, Philadelphia PA, Phoenix AZ, San Diego CA, San Francisco CA, Seattle WA, Tampa FL and Washington DC.
• Various limits in American dollars depending on the country for countries other than Canada and United States)

These limits will be used for publication in the Accommodation Directory for Government Employees.

The Government of Canada maintains a source list of accommodation suppliers in Canada, the USA and other countries around the world. Each year, an RFSO to provide room rates for the Accommodation Directory for Government employees / travellers is provided to each supplier on the source list. Suppliers will be removed from the source list if they decline to participate in the program after being invited to do so.

Properties on the source list may be notified via e-mail that the RFSO is available and the requirement will also be published on the Government Electronic Tendering Service. The period of the Standing Offer will be from January 01, 2022 to December 31, 2022. Properties which are not on the source list but would like to be added and receive the RFSO, should send a request in writing to:

rhelvdgt.acrdtnd@tpsgc-pwgsc.gc.ca

Your request for the RFSO should include the following information:

• Name of property
• Complete address of property
• Name and title of the person to receive the RFSO notice
• E-mail address of the person to receive the RFSO notice
• Telephone number and fax number.

The RFSO, duly completed, must be received on or before September 17, 2021 for the publication of the Accommodation and Car Rental Directory on January 01, 2022.