Community Assessment and Parole Supervision

Community Assessments and Parole Supervision

This requirement is for: The Correctional Service of Canada, Prince Edward Island area.

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: compliant bid with the highest technical score.

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This standing offer includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to assist offenders to reintegrate into the community as law-abiding citizens. The Corrections and Conditional Release Act (CCRA) requires that the Correctional Service Canada (CSC) ensure that programs, plans, and supervision are in place in institutions and the community to assist in an offender’s reintegration.

Objectives: To assist CSC in meeting its mandate to provide case management services for offenders on conditional release in the province of Prince Edward Island.

Deliverables: The Contractor must submit Case Management reports to the Technical Authority according to the format and frequency determined in consultation with the Project Authority and according to CSC policies.

The Contractor must maintain clear, legible and detailed Casework Records which shall include reference to all contacts made with the offender, location of contact (including but not limited to home, work); time and date of contact; type of contact (including but not limited to face to face, phone). The Contractor must clearly indicate in Casework Records if the contact is collateral and the name(s) of the collateral contact(s) and their relationship to the offender. 

The Contractor must deliver all Casework Records it prepares to CSC within a maximum of seven (7) days following the contact or activity in accordance with policy requirements. If the Contractor has access to OMS, the Contractor must enter Casework Records in OMS in accordance with policy as soon as possible, but no later than seven (7) calendar days.

At the request of the Technical Authority, the Contractor must prepare and submit a formal written report (which may include, but is not limited to, the Correctional Plan [CP] - Updated, Assessment for Decision) to the Technical Authority in the following circumstances:

1. an increase in the offender’s risk;
2. a breach of a special condition;
3. suspension;
4. transfer of the case;
5. proposal for change to the conditions of release;
6. any situation requiring notification to the Parole Board of Canada;
7. exceptional incidents; and,
8. termination of supervision (including suspension and warrant expiry).

The Contractor must complete and forward an evaluation, using a Community Assessment, to the Technical Authority following the completion of an Unescorted Temporary Absence (UTA). 

The Contractor must complete the following reports at the request of the Project Authority in accordance with applicable legislation and policy:

1. Preliminary Assessment report;
2. Community Assessment report;
3. Post-Sentence Community Assessment report; and
4. Community Strategy report.

Term of Standing Offer: Period of the Standing Offer: The Work is to be performed during the period of March 1, 2022, to February 28, 2023, with the option to renew for three (3) additional one-year periods.

File Number: 21280-22-3852291

Contracting Authority: Annette Martin

Telephone number: (506) 851-6507

Facsimile number: (506) 851-3305

E-mail: Annette.L.Martin@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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