Supply of production services for virtual meetings and events

NOTICE OF PROPOSED PROCUREMENT (NPP)

For

TASK BASED INFORMATICS PROFESSIONAL SERVICES (TBIPS)

GSIN: D302A Informatics Professional Services

Reference Number:

22-195808

Solicitation Number:

22-195808

Organization Name:

Department of foreign Affairs, Trade and Development

Solicitation Date:

2021-10-26

Closing Date:

2021-12-16 04:00 PM Eastern Time ET

Anticipated Start Date:

as soon as possible

Estimated Delivery Date:

2022-12-31

Estimate Level of Effort:

Up to one year for the initial contract period

Contract Duration:

The contract period will be from Contract award to December 31, 2022 with an irrevocable option to extend it for two one-year periods.

Solicitation Method:

Competitive

Comprehensive Land Claim Agreement Applies:

No

Number of Contracts:

Up to 6

Applicable Trade Agreements:

• World Trade Organization Agreement on Government Procurement (WTO-AGP),
• the Canada-Chile Free Trade Agreement (CCFTA),
•  the Agreement on Internal Trade (AIT), 
• the Canada-Peru Free Trade Agreement (CPFTA),
•  the Canada-Columbia Free Trade Agreement (CColFTA), and
•  the Canada-Panama Free Trade Agreement (CPanFTA)

Requirement Details

Global Affairs Canada and its portfolio ministers work closely with foreign governments, international organizations and domestic and international stakeholders to deliver on their mandates and Canada’s international commitments. This includes hosting multilateral meetings, a hallmark of Canada’s convening power and global diplomacy.

As international diplomacy adapts to the impacts of the COVID-19 pandemic, multilateral meetings and other major events are being held virtually. There is international consensus that virtual meetings will continue well into the future and in some cases may replace more traditional forms of meetings. At this time, there is also an increased number of multilateral meetings being held virtually as Nations need to collaborate on issues related to the impacts of COVID-19. These multilateral meetings must meet the same high standards, of official languages accessibilities, protocol, security and convenience for government delegations as in-person meetings.

Global Affairs Canada needs to secure immediately the services of a private sector supplier that can provide the needed level of audio-visual tools for virtual meetings and event productions to ensure the same flexibility and security as would be available at in-person meetings.

Global Affairs Canada’s Summits Management Office (SMO) requires a production company to supply and operate, if and when requested, on a short-term rental basis, the equipment, technological services, and audio-visual tools for the virtual meetings and events as outlined in this Statement of Work (SOW).

1. The Contractor must provide technical equipment, audio-visual tools, services and labor to fulfill the requirements listed in the Pricing Schedule and detailed in Section 7 ;
2. The Contractor will collaborate with the Project Authority to define the final requirements for each requested meeting or event;
3. Requirements are subject to change up to an hour prior to event start time;

Additionally, it will be the Contractor's responsibility to ensure that all the necessary qualified technical personnel and installations are operational as of dates identified with Project Authority per meeting and event.

The solicitation is intended to result in the award of up to 3 contracts in each of 2 Workstreams, with each contract purchasing Work from only one Workstream. Each contract will be for 1 year plus 2 one-year irrevocable options allowing Canada to extend the term of the contract.

Incumbent Information:

Supplier: Solotech

Contract Start date/End date: 10-03-2021/06-04-2021

Value: $119,077.00 (tax excluded)

Security Requirement: Common PS SRCL #9 applies

Minimum Corporate Security Required: Reliability

Minimum Resource Security Required: Reliability

Contract Authority

Name: Justin Hirsch

Phone Number: 343-203-6382

Email Address: justin.hirsch@international.gc.ca

Inquiries

Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.