Transcription of Court Notes Services

This requirement is for: The Correctional Service of Canada, Quebec Region.

Trade agreement: Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business:

This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:

This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This standing offer includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement requires sworn transcription services for electronic recordings from the various judicial districts of the province of Quebec containing the Crown’s submissions on sentencing, comments from judges who preside over trials, and the actual sentences. A complete transcript of a trial could also be requested.

Objectives: The Contractor, a court reporter, must provide CSC with a service for sworn transcripts of electronic recordings from all registry in the province of Quebec in both official languages (English and French). CSC estimates that there will be approximately 2,500 transcription records per year with a maximum of 5% of transcription records in English.

Deliverables: Transcripts must be sent by email, at the contractor’s expense, to the Court Liaison and Document Retrieval Unit (CLDRU) located at the Montréal Courthouse within ten (10) working days of the date on which the electronic recordings were received. CSC does not provide software, USB keys or other technological means to process or transfer sensitive information. The supplier must have an adequate technological to protect information according to the Contract Security Program (CSP) of PSPC.

For example: the supplier may use epostTM to send documents through Canada Post to your offices. epostTM is an accredited product for sending sensitive information over the Internet.

Term of Standing Offer:

Period of the Standing Offer: The Work is to be performed during the period from the date of award to August 31^st, 2024 with the option to renew for three (3) additional one-year periods.

File Number: 21301-22-3912561

Contracting Authority: Manon Paulin

Telephone number: 514-235-9156

Facsimile number: 450-664-6626

E-mail: Manon.Paulin@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:

Ÿ Overview of the federal government contracting process;

Ÿ Searching for opportunities on the Buy and Sell - Tenders website;

Ÿ Bidding on opportunities;

Ÿ Registering in supplier databases.

The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).