Request for Information - Independent Ballot Verification Solution for Electors with Visual Impairments

Solicitation number ECSM-RFI-2022-1301

Publication date

Closing date and time 2022/07/12 14:00 EDT

Last amendment date


    Description

    Letter of Interest (LOI) / Request for Information (RFI)

    The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Information (RFI) document for a full description of the requirement and the instructions for providing a response.

    1. Elections Canada File No: ECSM-RFI-2022-1301
    2. Applicability of Trade Agreements: Yes 
    3. Tendering Procedure: Open Competitive (Buy & Sell.gc.ca)
    4. Tendering Procedure: Attachment: Yes (Buy & Sell.gc.ca)
    5. Comprehensive Land Claim Agreement: No

    Background

    The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

    Requirement

    In order to assist Elections Canada (EC) in refining its requirements, EC is seeking feedback from suppliers regarding its requirement to develop or provide an existing mobile application that will allow electors with visual impairments to independently verify the mark on their ballot at polling locations and field offices.

    Important Information

    The information provided by Elections Canada in this RFI is preliminary and may change. This RFI is not a solicitation nor will it be used to pre-qualify or otherwise restrict participation in a future solicitation.

    The information provided by respondent(s) may be used to refine the procurement strategy. The issuance of this RFI does not create an obligation for Elections Canada to issue a subsequent procurement, and does not bind Elections Canada legally or otherwise, to enter into any agreement or to accept any suggestions from respondent(s). However, Elections Canada reserves the right to accept or reject any or all recommendations received.

    All supplier consultations will be documented and this information is subject to the Access to Information Act. Elections Canada will not reveal any designated proprietary information to third parties. Respondent(s) responding to the RFI should identify any submitted information that is to be considered as either company confidential or proprietary.

    See attached document for more details.

    Responding to the Request for Information

    The RFI online questionnaire is structured to allow for respondents to complete the components and areas that they are specifically willing to share information with Elections Canada. The objective is to obtain sufficient information from respondents to ensure the required analysis may be performed to allow for recommendations to best align its IRPM.

    See attached document for more details.

    Request for Information Online Questionnaire and Submission of Additional or Supporting Documents

    1. ANNEX A – QUESTIONS TO INDUSTRY must be used by respondents to share information with Elections Canada by the deadline identified in this notice.
    2. Additional or supporting documents may be sent by email directly to the Contracting Authority at supplier@elections.ca.
    3. Documents must be sent electronically. Documents sent via mail or facsimile will not be accepted.
    4. Elections Canada reserves the right to negotiate with suppliers on any procurement.
    5. Further information about Elections Canada may be obtained at http://www.elections.ca

    See attached document for more details.

    Elections Canada Contracting Authority

    All enquiries and other communications related to this RFI shall be directed exclusively to the Elections Canada Contracting Authority:

    Stefania Menasce

    Senior Advisor, Procurement and Contracting Services

    supplier@elections.ca

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Elections Canada
    Address
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Canada
    Contracting authority
    Menasce, Stefania
    Phone
    873-416-1578
    Email
    Fournisseur-Supplier@elections.ca
    Address
    60 Rue Victoria
    Gatineau, QC, K1A 0M6
    CA

    Buying organization(s)

    Organization
    Elections Canada
    Address
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

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    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Support

    Contact us directly, or find your answers using resource guides.

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