TBIPS Modern Records Management Solution

NOTICE OF PROPOSED PROCUREMENT (NPP)

For

TASK BASED INFORMATICS PROFESSIONAL SERVICES (TBIPS)

GSIN: D302A Informatics Professional Services

Reference Number:

23-218868

Solicitation Number:

23-218868

Organization Name:

Department of foreign Affairs, Trade and Development

Solicitation Date:

2022-06-13

Closing Date:

2022-06-28 02:00 PM Eastern Time ET

Anticipated Start Date:

as soon as possible

Estimated Delivery Date:

2023-06-23

Estimate Level of Effort:

Up to one year for the initial contract period

Contract Duration:

The contract period will be from Contract award to June 22, 2023 with an irrevocable option to extend it for up to one (1) one-year period.

Solicitation Method:

Competitive

Comprehensive Land Claim Agreement Applies:

No

Number of Contracts:

1

Applicable Trade Agreements:

• World Trade Organization Agreement on Government Procurement (WTO-AGP),
• the Canada-Chile Free Trade Agreement (CCFTA),
•  the Agreement on Internal Trade (AIT), 
• the Canada-Peru Free Trade Agreement (CPFTA),
•  the Canada-Columbia Free Trade Agreement (CColFTA), and
•  the Canada-Panama Free Trade Agreement (CPanFTA)

Requirement Details

Tendering Procedure: Selective Tendering

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following categories:

Resource Category

Level of expertise

Estimated Number of Resources Required

STREAM 4 BUSINESS SERVICES

B.7 Business Transformation Architect

3

1

STREAM 5 PROJECT MANAGEMENT SERVICES

P.1 Change Management Consultant

3

1

STREAM 1 APPLICATION SERVICES

A.7 Programmer Analyst (M365)

3

1

STREAM 3 BUSINESS SERVICES

I.5 Information Management (IM) Architect

3

1

STREAM 3 BUSINESS SERVICES

I.5 Information Management (IM) Architect

2

2

The following SA Holders have been invited to submit a proposal:

1511995 Ontario Limited, ipss inc., in jv

ACOSYS CONSULTING SERVICES INC./ SERVICES CONSEILS ACOSYS INC., PRICEWATERHOUSECOOPERS LLP, IN JOINT VENTURE

Axons Canada Inc., Levio Conseils Inc., IN JOINT VENTURE

BDO Canada LLP

CISTEL TECHNOLOGY INC, TECSIS CORPORATION IN JOINT VENTURE

Gevity Consulting Inc. / Gevity Conseil Inc.

iFathom Corporation

Locus Systems Inc.

MAKWA Resourcing Inc.

Orangutech Inc.

Promaxis Systems Inc

Sierra Systems Group Inc.

Teambuilder Consulting Inc.

Veritaaq Technology House Inc.

VERSATIL BPI INC, SOLUTIONSTAT, CONSULTATION ET FORMATION EN STATISTIQUE INC. , in joint venture

Description of Work:

The department of Global Affairs Canada (GAC) has been deploying the Microsoft 365 (M365) suite (E5) of tools since April 2020, including Teams, OneDrive, SharePoint PowerBI and Dynamics. A modern electronic document and records management capability needs to be architected, implemented and deployed that is integrated in this digital workplace platform, providing a seamless user experience (minimal end-user IM tasks), automating the full information management life cycle (cradle to grave), simplifying corporate processes (Access to Information and Privacy (ATIP), Legal holds), safeguarding sensitive information (up to Protected B, medium integrity, and medium availability (PBMM)), and complying with Government of Canada Standard on Systems that Manage Information and Data (SStMID). This project also includes the migration and decommissioning strategy of legacy IM systems (InfoBank, EDRMS, and Shared Drives).

GAC requires the services of a Contractor in the implementation of M365 to address electronic and records management capabilities for the Government of Canada, and capable of providing the services of qualified Resources on an as-and-when-required basis.

Incumbent Information:

There is no incumbent in any specified role.

Security Requirement: Common PS SRCL #6 applies

Minimum Corporate Security Required: RELIABILITY

Minimum Resource Security Required: RELIABILITY

Contract Authority

Name: Jacques Cyr

Phone Number: 343-203-5504

Email Address: jacques.cyr@international.gc.ca

Inquiries

Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

NOTE: Task‐Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.‐NCRIMOS@pwgsc.gc.ca