Accommodations and Meal Service for Correctional Training Program

This requirement is for: The Correctional Service of Canada, Correctional Learning and Development Centre Prairie Region.

Trade agreement: Canadian Free Trade Agreement (CFTA), World Trade Organisation-Agreement on Government Procurement (WTO-AGP), Canada Ukraine Free-Trade Agreement (CUFTA), Canada Korea Trade Agreement (CKTA), Canada free trade agreements with Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA), Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid,

Set-aside under the Procurement Strategy for Indigenous Business:

This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:

This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:

This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service of Canada(CSC), has a requirement for accommodations and meal service in Saskatoon, Saskatchewan. CSC Prairies Region, provides orientation training to all new Correctional Officer Recruits in the Prairie Region. Correctional Officer Recruits are required to attend the Correctional Training Program for thirteen (13) weeks.

Correctional Service Canada (CSC) Learning and Development is planning three Correctional

Training Programs (CTP) for fiscal year 2022-2023 in the Prairie Region. Each CTP consists of a maximum of 27 recruits who receive training over a duration of approximately three months. The number of recruits may reduce, by an average of 16%, over the CTP delivery.

Objectives:

To provide guest rooms and meals during the Correctional Training Program (CTP)

• Up to 27 recruits during the period of August 31, 2022 to December 8, 2022;
• Up to 27 recruits during the period of January 4, 2023 to April 7, 2023 and
• Up to 27 recruits during the period of February 13, 2023 to May 19, 2023

Deliverables:

1. Hotel Requirement

1. The Contractor must provide up to a maximum of 27 guest rooms in three different blocks during the period of August 31, 2022 to May 19, 2023
2. The Contractor must provide breakfast, lunch and dinner to each recruit seven (7) days a week in accordance with the Meal Requirements specified below;
3. The Contractors hotel must be located within 20 km of the Correctional Learning and Development Centre (CLDC) located at 2309 Hanselman Place, Saskatoon, Saskatchewan.

   If the Contractor’s hotel is more than 1.5 km from CLDC, the Contractor must provide transportation at it’s expense Monday to Friday excluding holidays. The Contractor’s choice of transportation must depart the hotel at 6:45 a.m. and return to the Correctional Learning and Development Centre located at 2309 Hanselman Place to pick up recruits at 3:30 pm. Any changes of the schedule must be agreed upon by the Project Authority and the Contractor.

4. The Contractor must provide early check-in and late check-out as required to accommodate travel times and/or changes. If not feasible, the Contractor must provide, a luggage storage area on request in lieu of early-in or late-check out.
5. The Contractor must meet all CSC requirements within the same facility;
6. The Contractor must allow CSC a minimum of twenty-four (24) hours notice to release room requirements, as necessary, should the CTP be cancelled or a recruit be unsuccessful throughout the training program;
7. If a Covid-19 outbreak is declared within Saskatoon, Saskatchewan CSC has the right to cancel room reservations with out penalty.
8. The Contractor must designate an on-site Point of Contact (POC), proficient in English to provide customer service on a twenty-four (24) hour basis, seven (7) days per week.
9. The Contractor must include parking in the room rate
10. The Contractor must provide on site laundry facilities that can accommodate up to 54 recruits.

1. Meal Requirements

The Contractor must provide:

• A point of contact (POC) for food services coordination;
• Dining facilities that can accommodate all recruits simultaneously in one-seating, while respecting social distancing measures, for when recruits are not at the training location. When more than one class is staying at the hotel they are to dine at separate times to keep cohorts together.
• A varied one-month rotational meal plan for dinner with a minimum of three (3) main choices and a two-week rotational for breakfast and lunch that satisfies Canada Food Guide standards.
• All meals must include one vegetarian choice.
• The Contractor must be able to accommodate special dietary and allergy needs brought to its attention, a minimum of five (5) days prior to the recruit’s start date
• Every reasonable effort will be made to permit the observance of religious practices by individual members, when doing so will not impose undue hardship on the organizational element responsible for the accommodation.
• The Contractor must provide individual boxed meal services for all CTP recruits as follows:
• The boxed meals are to be hot. The only exception would be working day lunches when the recruits are participating in training away from the CLDC building at Hanselman Place. On those days lunches are to be provided in lunch bag form and available to recruits for pick up between 06:45 and 07:15 am. 
• With the exception of training days when the recruits are training away from the CLDC building at Hanselman Place, lunches are to be delivered to 2309 Hanselman Place between 11:15-11:45 am.
• Breakfast, Lunch and Dinner must include the following individual portioned:
  · Cutlery
  · Condiments
  · Napkin
  · Drink

• BREAKFAST
  • Monday to Friday (Federal Statutory holidays excluded): Breakfast between 06:00am - 06:35am;
  • Saturday, Sunday & Statutory Holidays: Breakfast between 07:00am – 09:00am
• LUNCH
  • Deliver hot individual boxed lunch to 2309 Hanselman Place at an agreed upon time between 11:15-11:45, Monday to Friday (Statutory Holidays excluded);
  • Provide a bag lunch to recruits between 06:45 am and 07:15 am Monday to Friday (Statutory Holidays excluded) when recruits are receiving training away from the CLDC building at Hanselman Place;
  • Saturday, Sunday & Statutory Holidays: Lunch between 11:30am – 12:30pm
• DINNER
  • Sunday to Saturday (including Federal Statutory holidays: Provide dinner from 17:00pm – 18:00pm
  • The Contractor must allow CSC to opt out of any or all meal provisions without penalty with a minimum one (1) week notice.
  • The Contractor must prepare food from a Saskatchewan Health Authority inspected premises.
  • The Contractor must possess proof of inspection through out the duration of the contract and must be prepared to provide proof of inspection, if requested.

1. Guest Rooms:

At a minimum the guest rooms must include the following:

1. Single occupancy, minimum 15.4 square meters,
2. A double bed or larger
3. Desk or writing table appropriately lighted for study purposes;
4. A private full bathroom with as a minimum a toilet, sink and shower
5. Locking doors; Each person must have their own key
6. Free Wireless High-Speed Internet;
7. A television
8. A refrigerator
9. A microwave
10. A coffee maker
11. Free local calls;
12. An Iron & ironing board;

1. Cleaning Standards of the Property

Cleaning and cleanliness standards of the property must be submitted with bid. CSC reserves the right to inspect, for the duration of the contract, facilities and services provided by the contractor including guest rooms.

Pandemic Requirements

1. The Contractor must provide a point of contact (POC) that will oversee and liaise with CSC and Health Authorities to respond to COVID-19 related issues;
2. The Contractor must provide information for contact tracing purposes to CSC and Health Authorities;

In the event that one or more recruits are required by the Health Authority to self-isolate due to COVID-19 and cannot travel home:

• The contractor must provide accommodation for up to 14 days of self-isolation on site;
• During this time, the Contractor must provide breakfast, lunch and dinner in accordance with the Meal Requirements
• The Contractor must provide cleaning service, including room linen and personal clothing, for the recruits who are isolating;
• Should the self-isolation timelines require a recruit to remain beyond the aforementioned contractual times, the Contractor must notify CSC of the additional charges as soon as possible.

1. Should an outbreak occur at the accommodation location, the Contractor must have protocols in place as per Health Authority guidelines;

Accommodation Constraints

The Contractor must not relocate recruits to another room during their stay unless it becomes necessary as a result of a maintenance issue

Recruits will be responsible for any additional room charges incurred.

They include:

- items such as mini bar contents, snack items,

- long distance telephone calls,

- television specialty channels,

- damage or loss to the room or room contents

Term of Contract

Period of the Contract: The Work is to be performed during the period of 2022-08-31 to 2023-05-19

File Number: 50200-22-4168926

Contracting Authority: Jill Pelrine

Telephone number: (306) 659-9300

E-mail: 501contracts@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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