Organic Waste Collection and Composting

This requirement is for: The Correctional Service of Canada, Ontario Region Institutions.

Trade agreement: Canadian Free Trade Agreement (CFTA), World Trade Organisation-Agreement on Government Procurement (WTO-AGP), Canada Ukraine Free-Trade Agreement (CUFTA), Canada Korea Trade Agreement (CKTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA), Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada (CSC) has a requirement to collect and dispose of wet organic waste accumulated within the sites listed in the deliverables.

Objectives:

The Contractor must provide bins of sufficient construction, configuration, and quantity to hold a full charge of wet organic wastes accumulated at the sites listed below (the “collection sites”), and have on hand sufficient numbers of bins for the quantities and schedule below, including clean bin exchange. The Contractor’s Bin must not exceed 120L volume in size and have wheels and handles to allow for full bin movement. Bins must be such that they can be reasonably moved manually from site storage areas to loading areas with minimal risk of injury or spilling. Bins must have fitted lids to reduce decay, odour, and access for vermin. CSC will not accept dumpsters.

Deliverables:

1. The Contractor must collect organic waste materials from the sites specified and according to the frequency in the table below. The approximate current annual quantity of organic waste there collection sites generate, provided for reference, is 750 tonnes. The Contractor must provide the number of bins in the table below to each site as a minimum, at any time.

COLLECTION SITE COLLECTION FREQUENCY MINIMUM WEEKLY BINS ON SITE

Millhaven Institution Monday, Wednesday, Friday 8

Bath Institution Monday, Wednesday, Friday 20

Collins Bay Medium Institution Monday, Wednesday, Friday 12

Collins Bay Minimum Institution Monday, Wednesday, Friday 12

Joyceville Medium Institution Monday, Wednesday, Friday 10

Joyceville Minimum Institution Monday, Wednesday, Friday 6

Warkworth Institution Tuesday, Thursday 15

The Contractor will not have access to the CSC sites for collection on Federal Statutory Holidays. The Contractor must skip organic waste collection on Federal Statutory Holidays and resume normal collection on the next regularly scheduled collection day. The number of bins in the above table includes contingency for long weekends or missed collections.

2. The Contractor must accept organic waste material with non-hazardous contaminants. The estimated weight of non-hazardous waste contaminants is 5% of the organic waste material. The Contractor must dispose of contaminants in accordance with all regulatory requirements and landfill policies. The Contractor must accept non-hazardous waste contaminants that exceeds 5% at no additional cost.
3. The Contractor must transport collected organic waste materials to a processing facility, or transport it intermediately to a transfer station. The Contractor’s drivers must hold valid driver’s licenses appropriate for the vehicles the Contractor uses for waste collection. The Contractor must hold all appropriate approvals and licenses for its vehicles and receiving sites from all authorities with jurisdiction, including Ontario Ministry of the Environment Certificates of Approval for Waste Management Systems and Waste Disposal Sites.
4. The Contractor must have organic wastes processed to a commercial grade compost product.
5. The Contractor must provide the Project Authority with a monthly invoice package including:

• Waybills signed by site CSC staff indicating date of collection and number of bins collected;
• Monthly summary of the mass of organic waste collected per site or per collection route for each collection date; and,
• Any additional charges such as transport and delay charges. The Contractor must explain in detail the reasons why the charges were incurred.

6. General requirements and implications of the work include:

• Collection sites are correctional institutions with restricted access and movement. As part of site security requirements, CSC staff will inspect and search the Contractors staff, load and vehicles for contraband before granting access to the site;
• At contract award, the Project Authority must approve the pickup schedule proposed by the Contractor. If the Contractor has a scheduling conflict throughout the contract period, the Contractor must receive approval in advance for the new pickup schedule from designated CSC site representatives. Note that access to CSC sites is typically restricted to the hours 08:00 – 11:00 and 13:30 – 15:00, Monday to Friday inclusive (except Federal Statutory Holidays where sites are unavailable);
• The Contractor may encounter delays in accessing sites due to institutional operations or security conditions. The Contractor should allow up to 45 minutes at each site for controlled access and departure (including vehicle searches), at no additional cost to CSC;
• The Contractor must take every precaution and provide all personal protective equipment for all of their employees in work areas; and,
• The Project Authority must approve any additional task over and above the tasks described in this statement of work.

Term of Contract:

Period of the Contract: The Work is to be performed during the period of October 1, 2022 to September 30, 2023 with the option to renew for two (2) additional one-year periods.

File Number: 21401-25-4011841

Contracting Authority: Jason Scott

Telephone number: 613-328-9380

E-mail: Jason.Scott@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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