Dental Services at Springhill Institution (130 clinics)

Please ensure that if the notice falls within the bounds of the Comprehensive Economic and Trade Agreement (CETA), include the following requirements in the description:

Estimated quantity of commodity: N/A

Duration of contract: 2023-04-01 to 2025-03-31

Time frame of delivery: N/A

Any conditions for participation of suppliers not specified in solicitation documentation:

Dental Services

This requirement is for: The Correctional Service of Canada, Atlantic Region, Springhill Institution, in Springhill, NS.

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide dental services to inmates at Springhill Institution.

Objectives: Provide and coordinate essential dental services to inmates at Springhill Institution.

Deliverables:

The Contractor must provide essential Dental services to inmates, as requested by the Chief of Health Services, in accordance with the National Essential Health Services Framework, including any amendment to this Framework issued by CSC during the contract period and any optional period if and when exercised by CSC.

The Contractor must prepare dental clinic lists and appointment schedules triaged based on requisitions received and dental emergencies as they arise.

The Contractor, in their role as dentist, must manage all aspects of dental care services including coordination of care provided by dental specialists to inmates to ensure continuity and integration of care. This includes, but is not limited to, approval of all recommendations made by dental care providers outside of CSC.

The Contractor must document dental assessment, treatment, and consultations in the inmate’s Dental Record Folder.

The Contractor must consult with the Chief Health Services regarding requirements for dental supplies and equipment. Any requests for equipment and supplies must be submitted to, and approved by, the Chief Health Services.

The Contractor must provide the following:

a) A Dental Assistant; and,

b) Backup personnel to ensure that there will not be any interruption in service and that Canada’s operational requirements are met when the Contractor is unable to provide services (including but not limited to, due to vacation or illness).

The Contractor must supervise the activities of the Dental Assistants the Contractor is providing under this contract. 

The tasks the Dental Assistants must perform include, but are not limited to the following:

1. Preparing the treatment/clinical area;
2. Cleaning and sterilization of instruments and hand pieces;
3. Passing instruments to the dentist or hygienist (Single and Two handed technique);
4. Making proper use of High Volume Evacuator within the Oral Cavity;
5. Preparing restorative materials;
6. Performing simple laboratory procedures such as the pouring and trimming of study models;
7. Maintaining supplies and equipment (stocks and replenishes supplies provided by CSC);
8. Monitoring Inventory of dental supplies and equipment;
9. Assessing emergency situations, being aware of, and able to implement, emergency protocols, being able to provide First Aid and CPR;
10. Assisting in maintaining emergency drug kits;
11. Interpreting Material Safety Data Sheets;
12. Conducting spore/biological indicator tests;
13. Recording data on patient’s record or chart as directed by the Dentist;
14. Providing inmate education on oral health (extra-oral);
15. Providing instruction on care and maintenance of pre-fitted appliances; and
16. Obtaining Vital Signs.

The Contractor must ensure that dental instrument sterilization is done only by dental staff that is trained according to Provincial sterilization standards.

Recommendations for Non-formulary medication and Special Authorization Items:

a) The Contractor must ensure that:

i) Requests for non-formulary medications are made in accordance with CSC’s National Formulary.

ii)  Requests for Special Authorization items that are being recommended by the Contractor are made in accordance with CSC’s Essential Health Services Framework.

Hours of work:

The Contractor must provide inmate care during clinics held at Springhill Institution, up to a maximum of 8.75 hours on a weekly basis.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

Period of the Contract: The Work is to be performed during the period of April 1^st, 2023 to March 31^st, 2025.

File Number: 21210-23-4221934

Contracting Authority: Sylvie Gallant

Telephone number: (506) 378-8724

Facsimile number: (506) 851-6327

E-mail: Sylvie.Gallant@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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