Janitorial Services, RCMP M Division – Whitehorse, Yukon

Description:

The RCMP has a requirement for janitorial and snow clearing services for the M Division Headquarters which includes various buildings. The qualified contractor will provide all labour, materials, tools, equipment, transportation and supplies including daily site supervision necessary to provide janitorial and snow clearing services.

The contract period will be for two years from the date of contract with an irrevocable option to extend it for up to three additional one-year periods.

Conditional Set-Aside Under the Procurement Strategy for Indigenous Business (PSIB)

This procurement is conditionally set aside under the federal government Procurement Strategy for Indigenous Business.

In order to be considered, the Bidder must certify that it qualifies as an Indigenous business as defined under PSIB and that it will comply with all requirements of PSIB. If bids from two (2) or more Indigenous businesses are compliant with the terms of the Request for Proposal, the contracting authority will limit the competition to those Indigenous businesses and will not consider bids from any non-Indigenous businesses that may have been submitted.

For more information on Indigenous business requirements of the Set-aside Program for Indigenous Business, refer to Annex 9.4 of the Supply Manual.

This procurement is subject to the to the following Comprehensive Land Claims Agreement(s):

Umbrella Final Agreement which encompasses all 11 CLCAs in the Yukon:

• Carcross/Tagish First Nation
• Champagne and Aishihik First Nations
• Kluane First Nation
• Kwanlin Dun First Nation
• Little Salmon/Carmacks First Nation
• First Nation of Nacho Nyak Dun
• Selkirk First Nation
• Ta'an Kwach'an First Nation
• Teslin Tlingit Council
• Tr'ondëk Hwëch'in
• Vuntut Gwitchin First Nation

Mandatory Site Visit

 A mandatory site visit has been arranged for November 17, 2022 at 9am Local Time. Bidders are requested to meet at the main entrance of the RCMP M Division Headquarters located at 4100 4^th Ave. Whitehorse, YT. 

 The site visit for this project is MANDATORY. The representative of the Bidder must sign the Site Visit Attendance Sheet at the site visit. Bids submitted by Bidders who have not signed the attendance sheet will be rejected.

Security pre-screening: The names of each individual attending the site visit, along with the name of the Bidder they represent, should be provided to the Contracting Authority (Patty Yi patty.yi@rcmp-grc.gc.ca) by November 16, 2022 in order to gain access to the site.

Basis of selection:

(a) Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical and financial evaluation criteria.

(b) An evaluation team composed of representatives of Canada will evaluate the bids.

(c) The evaluation team will determine first if there are two or more bids with a valid PSIB certification. In that event, the evaluation process will be limited to the bids with the certification; otherwise, all bids will be evaluated. If some of the bids with a valid certification are declared non-responsive, or are withdrawn, and less than two responsive bids with a valid certification remain, then all bids received will be evaluated.

Period of Contract: 

Two (2) years contract upon date of Contract Award.

Option to Extend the Contract

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to 3 additional 1 year period(s) under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Canada may exercise this option at any time by sending a written notice to the Contractor before the expiry date of the Contract. The option may only be exercised by the Contracting Authority, and will be evidenced for administrative purposes only, through a contract amendment.

Tenders must be submitted to the RCMP Bid Receiving Unit at: E_Pacific_Bids@rcmp-grc.gc.ca

Refer to the attached tender documents to obtain further information.

Canada retains the right to negotiate with any supplier on any procurement.

Documents may be submitted in either official language of Canada.

Procuring Office:

Name: Patty Yi

Title: Regional Manager, Procurement and Contracting

Royal Canadian Mounted Police

Address:

14200 Green Timbers Way

Surrey, BC V3T 6P3

Telephone: 236-334-9653

Facsimile: 778-290-6110

E-mail address: patty.yi@rcmp-grc.gc.ca

The RCMP has adopted the Integrity Regime administered by Public Services and Procurement Canada. As a result, the integrity provisions are being applied in RCMP contracting activities as outlined in this solicitation.

Canada will make available Notices of Proposed Procurement (NPP), bid solicitations and related documents for download through the Government Electronic Tendering Service (GETS) at https://canadabuys.canada.ca/en/tender-opportunities . Canada is not responsible and will not assume any liabilities whatsoever for the information found on websites of third parties. In the event an NPP, bid solicitation or related documentation would be amended, Canada will not be sending notifications. Canada will post all amendments, including significant enquiries received and their replies, using GETS. It is the sole responsibility of the Bidder to regularly consult GETS for the most up-to-date information. Canada will not be liable for any oversight on the Bidder's part nor for notification services offered by a third party.

Indigenous Procurement:

The federal Indigenous Business Directory (IBD) is an online resource for all levels of government and the private sector to identify Indigenous business capacity. Having a business profile in the IBD will increase your company’s visibility and may provide additional business. A profile in the IBD can also allow you to compete for federal government contracts that are set-aside for Indigenous businesses through the Procurement Strategy for Indigenous Businesses. For more information and to review eligibility criteria and register, visit: www.canada.ca/indigenousbusinessdirectory.