Production, printing and installation of event-related signage, exhibits and decor

Summary:

The Department of Canadian Heritage (PCH) hosts national events related to its mandate and objectives. The Capital Experience Production Services team within PCH coordinates the provision of services, the implementation of the events, the concept development, the fabrication and installation of signage and graphic elements. These processes are carried out in collaboration with internal and external clients, such as event programming, marketing, business development, interpretation and commemorative programs and with other departments. Each event has a specific graphic identity or “appearance” that reflects PCH’s overall identity and is applied to the various signage components used to meet visual communications needs. Furthermore, standard graphic layouts or “templates” are created to simplify the application of text in the various formats used.

PCH is seeking outside suppliers to provide the full range of professional services involved in producing, printing and installing exhibit signage and decors required to mount for events. This Request for Standing Offer invites printing and sign-making suppliers to submit offers for the work specified in this document. Offers will be evaluated and a maximum of two (2) Standing Offers per province (Ontario and Quebec) will be issued because of this process.

The period of the Standing Offer (SO) will be from date of issuance to March 31, 2026.

If the Standing Offer is authorized for use beyond the initial period, the Offeror offers to extend its offer for up to one additional one-year period, under the same conditions and at the rates or prices specified in the Standing Offer, or at the rates or prices calculated in accordance with the formula specified in the Standing Offer.

Mandatory Evaluation Criteria:

M.1 Experience and capacity of the company

The Offeror must demonstrate that it has contracted to provide one or more external customers (outside the Offeror’s company) with two (2) separate contracts for the fabrication, printing, and installation of signage products similar in scope to those subject to the requirements described in Appendix A, Statement of Work.

Offeror shall provide a description of each of the two (2) contracts. The Offeror must provide a complete description of the type of signage product and the manufacturing, printing and installation requirements for each of the two (2) contracts. The information provided must demonstrate that both (2) contracts meet the mandatory sub-criteria M.1 (M.1.1- M.1.9).

M.2 Offeror’s ability to accept and produce signage from the electronic files provided

M.2.1 Offeror must confirm in writing that it currently has an FTP site to receive electronic files from customers for fabrication and printing of signage elements.

M.2.2. Offeror must confirm in writing that it can format and print the electronic files provided using Adobe Acrobat Pro DC, In Design CC 2015 or later, Adobe Illustrator CC 2015 or later, Photoshop CC 2015 or later.

M.3 Material and equivalent products

The Offeror must provide specifications and descriptive literature for each of the proposed equivalent products in accordance with the requirement described in Annex A, Statement of Requirement and Appendix 1 to Annex A, and SACC Manual clause B3000T (2006-06-16) - Equivalent Products.

Security Requirement:

There is no security requirement applicable with this Request for Standing Offer.

Inquiries:

All enquiries must be submitted in writing to the Standing Offer Authority no later than seven (7) calendar days before the Request for Standing Offer (RFSO) closing date. Enquiries received after that time may not be answered. Bidders ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF ANY SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.