Rental and installation of tents and floors

Canadian Heritage (PCH) wishes to establish up to 2 standing offers for the rental and installation of outdoor tents and temporary floors so as to respond to a requirement related to event programming, sponsors, operations, press conferences and other corporate events of the Department in the National Capital Region.

The Standing Offer will be for a three (3) year period with the possibility of extending it by two (2) additional one (1) year periods.

Duration of Standing Offers: (2023-04-01) à (2026-04-01)

MANDATORY TECHNICAL CRITERIA

M1:

Offerors must provide details and descriptions of at least three projects completed in the five years prior to the closing date of this request for standing offers, clearly demonstrating their experience in providing all-weather tent and temporary floor rentals.

Each project description must clearly demonstrate that the offeror has experience in all of the following areas:

a) Transportation, installation, maintenance, inspection and dismantling of tents and temporary floors;

b) Compliance with drawings and an installation schedule.

Note:

· At least one of the projects must have been completed in the winter.

· At least one of the projects must demonstrate floor installation.

· At least one of the projects must demonstrate the installation of at least 10 tents of at least 3 different sizes at the same site.

Each project description must include the following:

c) The client’s name (e.g., company or organization name);

d) The work location(s);

e) The work period;

f) A contact name and telephone number for the client (this information may be used to confirm the information provided about the projects).

M2:

The offeror must certify the following:

• It has the capacity to respond to emergencies by telephone 24 hours a day, 7 days a week.
• It will respond to emergency calls within 4 hours and in all cases, must inspect all installations at each of the affected sites, take any necessary corrective actions and subsequently submit a report to the project authority.

M3:

The offeror must demonstrate its capacity to offer all of the requested inventory, at least in the quantities specified in Appendix E – Cost Calculations for the Financial Evaluation of Offers.