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PASS-SA Stream #1 – Internal Audit, PASS-SA Stream #3 - Information Technology and Systems Audit

Solicitation number ECFT-RFP-2022-1460

Publication date

Closing date and time 2023/02/07 14:00 EST

Last amendment date


    Description

    The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete RFP document for a full description of the requirement and the full bid instructions.

    This RFP is only for pre-qualified Suppliers for Streams 1 and 3 against Professional Audit Support Services (PASS) Supply Arrangement (E60ZQ-18001) for the following categories:

    Stream 1 – Internal Audit Services

    • 1 Senior Auditor
    • 1 Auditor

    Stream 3 – Information Technology and Systems Audit

    • 1 Auditor

     All the SA Holders have been invited to submit a proposal.

    Requirement

     EC requires the professional services of a Senior Auditor, Auditor and an Information Technology and Systems Auditor on an as and when request basis to plan and conduct internal audits, as approved in EC’s Risk-Based Audit Plan (RBAP).

    Background

    The Office of the Chief Electoral Officer (OCEO) is an independent and non-partisan agency responsible for the electoral administration and oversight of federal elections and referendums that reports directly to Parliament. The OCEO is comprised of two entities: Elections Canada (EC) and the Office of the Commissioner of Canada Elections (OCCE).

    EC’S core responsibility is to prepare for, deliver, and report on federal elections and referendums in accordance with the legislative framework, while ensuring integrity throughout the electoral process and promoting regulatory compliance. The Office through which the CEO carries out his mandate normally comprises a group of some 500 employees working in the National Capital Region. Returning officers, who are appointed by the CEO, are responsible for conducting electoral events in each of the 338 federal electoral districts in Canada.

    Compliance and Enforcement activities under the Canada Elections Act and the Referendum Act are conducted by the OCCE in an independent, impartial and fair manner.

    OBJECTIVE

    Internal audits of priorities set forth in the RBAP will provide reasonable assurance to senior management that the organization’s strategic and operational objectives are being met.

    Specifically, the objectives of the audits are outlined in the RBAP.

    Security

    Minimum corporate security required: DOS - Reliability

    Minimum resource security required: Reliability status

    Period of the Contract

    The Contract period will be from the Effective Date of the Contract until March 31, 2024 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by three additional periods of 1-year each under the same terms and conditions.

    Submission of Proposals

    This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

    Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.

    For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).

    Bids sent via email or facsimile will not be accepted.

    Documents may be submitted in either official language of Canada.

    Elections Canada retains the right to negotiate with suppliers on any procurement.

    Selection Methodology

    Competitive Procurement Strategy: Highest combined rating of technical merity and price

    Enquiries

    All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.

    All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

    Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

    Further information about Elections Canada may be obtained at elections.ca.

    Debriefings

    Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

    Estimated quantity of commodity: 3

    Duration of contract: (2023-03-01) to (2024-03-31)

    Time frame of delivery: (2023-03-01) to (2024-03-31)

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Businesses interested in partnering for this tender opportunity:
    Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.

    Contact information

    Contracting organization

    Organization
    Elections Canada
    Address
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Canada
    Contracting authority
    Francine Touchette
    Email
    proposition-proposal@elections.ca
    Address
    Elections Canada30 Victoria Street, 1st Floor (Business Centre)
    Gatineau, QC, K1A 0M6

    Buying organization(s)

    Organization
    Elections Canada
    Address
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Canada
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    World
    Procurement method
    Competitive – Selective Tendering

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

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