Fraud Assessment Services

NOTICE OF PROPOSED PROCUREMENT (NPP)

Fraud Assessment Services

Solicitation No.: MA021-22-0147

Contracting Authority: Marine Atlantic Inc.

Telephone No.: 902-794-5375

Fax No.: 902-794-5283

E-mail Address: aoliver@marine-atlantic.ca

This RFP is only for pre-qualified Suppliers for Stream 4 Forensic Audit against Supply Arrangement E60ZT-18TSPS/D.

DESCRIPTION OF REQUIREMENT:

The required services may include, but are not limited to the following:

1. Have an initial virtual meeting with MAI team to discuss pertinent information to the project.
2. Conduct the Fraud Risk assessment no later than February 28^th, 2023.
3. Request any required documentation to conduct the assessment.
4. Maintain communication with MAI Inventory, Warehouse and Procurement Manager(s) throughout the process.
5. Perform all required fraud risk tasks.
6. Identify and document:
   1. Business Processes
   2. Inherent Risks associated with those processes
   3. The level of significance and likelihood of an occurrence associated with the risk.
   4. Any internal controls that could be put in to place to minimize the risks.
7. Documentation on each business process should include a visual diagram, as well as detailed narrative, illustrating key steps in the process, areas of key controls, and personnel involved in the process.
8. A fraud risk matrix for all identified fraud risks.
9. A report outlining findings, results, opportunities for improvement /recommendations for addressing gaps in internal control categorized by timeframe (short term, medium term, long term) and by priority (low, medium high), overall conclusions.
10. All reports and findings must be submitted to the MAI Inventory, Warehouse and Procurement Manager no later than March 15^th, 2023.

DURATION OF CONTRACT

The period of the Contract is from upon contract award to March 31, 2023 inclusive with an option to extend for one, one month term.

EVALUATION PROCESS AND SELECTION METHODOLOGY

Mandatory Technical Criteria

Not applicable

Point Rated Technical Criteria

Refer to Part 4 Evaluation Procedures and Basis of Selection for Point Rated Technical Criteria requirement.

Financial Evaluation

Pricing will be scored based on a relative pricing formula using the rates set out in the Basis of Payment. Each bidder will receive a percentage of the total possible points allocated to price for the particular category it has bid on, which will be calculated in accordance with the following formula:

Lowest price ÷ proponents price x weighting = proponent’s pricing points.

Basis of Selection

SACC Manual Clause (A0027T) (2012-07-16) , Basis of Selection - Highest Combined Rating of Technical Merit and Price

1. To be declared responsive, a bid must:

1. Comply with all the requirements of the bid solicitation

1. Meet all mandatory technical evaluation criteria; and

1. Obtain the required minimum of 45 points overall for the technical evaluation criteria which are subject to point rating.
    

1. Bids not meeting (a) or (b) or (c) will be declared non-responsive.

1. The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 60 % for the technical merit and 40 % for the price.

1. To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 60 %.

1. To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 40 %.

1. For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating.

1. Neither the responsive bid obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

SECURITY REQUIREMENTS

N/A