ADVANCE PROCUREMENT NOTICE INSPECTION, TESTING AND MINOR REPAIR SERVICES FOR GENERAL CONSTRUCTION, MAINTENANCE AND REPAIR WORK, CFB ESQUIMALT, MASSET, BRITISH COLUMBIA (WITH SECURITY REQUIREMENTS)

Advance Procurement Notice

INSPECTION, TESTING AND MINOR REPAIR SERVICES FOR GENERAL CONSTRUCTION, MAINTENANCE AND REPAIR WORK, CFB ESQUIMALT, MASSET, BRITISH COLUMBIA (with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project and Services

A contractor to provide as and when required Inspection, Testing and Minor Repair (ITM) Services to support a communications facility in Masset located on Haida Gwaii, British Columbia.

The scope for the purposes of this contract includes as and when required ITM services to support a communications facility in Masset, BC with general construction, maintenance and repair work for the Masset Detachment located in Masset on Haida Gwaii, British Columbia. Masset is a small, remote rural community located on the northern tip of Graham Island in Haida Gwaii. The subject site known as Building #50 has a footprint of approximately of 1,480 m2 (15,920 square feet) and includes auxiliary buildings and property included with this contract.

Regular/frequent inspection on certain equipment, such as:

• Service boilers, quarterly;
• Transformers and generator testing, annually;
• Air Handing Units (AHU) and Heating, ventilation, and air conditioning (HVAC) maintenance and filters, every 6 months or quarterly;
• Plumbing, lubricate bearings on circulation pumps quarterly;
• Examine plumbing lines and ensure toilets, sinks, showers, and bathtubs are operating properly, quarterly;
• Inspect and fix paint, flooring, and lighting (both internal and external), every 6 months; and
• Fire alarm and fire fighting systems, every three months.

  In addition to the above, the contractor is to provide repair works when requested including but not limited to:

• Minor Renovation, small Construction, damage restoration and repairs;
• Finishing Work;
• Exterior Works (such as gates, lighting, signage, etc.);
• Electrical & Generator Equipment;
• Data, Security, Sensors, & Other Low Current Systems;
• Plumbing & HVAC;
• Refrigeration;
• Metal Work;
• Landscaping & Vegetation Control;
• Maintenance Work; and
• Mechanical, Electrical and Plumbing Equipment Replacement when required.

  The Rough order of magnitude value of the initial contract is $560,000 with 2 potential options to extend the contract bringing the total up to $1,885,000. It is anticipated this procurement will be initiated in April 2023. This is conditional on the project receiving approval to proceed by DND.

Contract Award and Anticipated Security Requirements

In order to be eligible for contract award, the consultant or contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation/tender documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

• for consultants or contractors: a valid and active FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

Industrial Security Program (ISP) Sponsorship

Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:

• Contract number 79393; and
• Level of clearance requested to be sponsored for.

  Sponsorship Process

  Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:

• 60 calendar days prior to planned solicitation closing, for FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET.

  Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

  Questions

  Any questions pertaining to the sponsoring process through the ISP can be addressed to:

  Telephone Number: (613) 998-8974; or

  Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:

Matthew Glenn

Coordinator, Contract Services

Defence Construction Canada

250-213-9655

Matthew.Glenn@dcc-cdc.gc.ca

Disclaimer

DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.