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Cleaning Services (St-John’s)

Solicitation number 22-58112

Publication date

Closing date and time 2023/03/14 14:00 EDT

Last amendment date



    2.1 To provide Cleaning Services in accordance with the detailed Statement of Work attached as Appendix "A".


    3.1 NRC anticipates that the work will begin on April 1, 2023 and be completed by March 31, 2027.

    3.2 There is an option to renew at NRC’s discretion for three subsequent one-year

    periods, subject to satisfactory performance and agreement upon a satisfactory

    fee structure for that period(s).

    3.3 NRC is not obliged to exercise any of the option years. The exercise of any option year will be at NRC’s sole discretion by providing notification in writing to the Proponent at least 120 days prior to the Contract expiry date or the expiry date of an exercised option year.


    4.1 If you require clarification regarding any aspect of this RFP, address all queries to the Contracting Authority, identified below, at least 5 working days before the closing date. All queries must be in writing and queries received less than 5 working days prior to the closing date cannot be guaranteed a response. Information received verbally will not be binding upon the NRC.

    Tania Backes


    4.2 To ensure the equality of information among Bidders, responses to general enquiries will be made available to all bidders unless such publications would reveal proprietary information. The bidder who initiates the question will not be identified. Technical questions that are considered proprietary by the bidder must be clearly identified. NRC will respond individually to the bidder if it considers the questions proprietary. If NRC does not consider the question proprietary, the bidder submitting it will be allowed to withdraw the question, or have the question and answer made available through the Open Bidding System (OBS) to all bidders.

    4.3 Vendors who attempt to obtain information regarding any aspect of this RFP during the solicitation period through any NRC contacts other than the Contracting Authority identified herein, may be disqualified (for that reason alone).

    4.4 It is the responsibility of the Bidder to obtain clarification of the requirement contained herein, if necessary, prior to submitting its proposal. The Bidder must have written confirmation from the Contracting Authority for any changes, alterations, etc., concerning this RFP.


    1. Proposals must be delivered not later than 2:00 PM EDT (according to NRC’s Server Time), Tuesday, March 14, 2023, to the following Contracting Authority:

    Tania Backes

    **The maximum file size that NRC can receive in a single email is 10MB**

    **Bidders are urged to send their proposals well before closing time**

    Prop Proposals must not be sent directly to the Project Authority

    5.2 All risks and consequences of incorrect delivery of electronic bids are the responsibility of the Bidder. The NRC will not be held responsible for electronic bids that are received after the due date and time due to power failure or any other electronic failure issue.

    5.3 Due to the nature of this solicitation, NRC will not accept any proposal documents by facsimile.

    5.4 Proposals received after the closing date will not be considered and will be returned to the sender. The sender has the sole responsibility for the timely dispatch and delivery of a proposal and cannot transfer such responsibility to the NRC. No supplementary information will be accepted after the closing deadline unless NRC requests a clarification.

    5.5 All submitted proposals become the property NRC and will not be returned to the originator.


    6.1 Proposals will be assessed in accordance with the mandatory and rated evaluation attached as Appendix B. Bidders shall provide a detailed response to each criterion. NRC reserves the right to verify any and all information provided by the bidder in his/her proposal.

    6.2 See and complete Appendix “B”


    It is mandatory that the bidder attends the site visit at the designated date and time.

    At least one representative from proponents that intend to bid must attend.

    The site visit will be held on February 9, 2023 at 1:30pm (NST). Meet Monty Fudge at 1 Arctic Ave., St. John’s, NL. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive. NO EXCEPTIONS WILL BE MADE.

    At the site visit, to limit contact and risks:

    • The proponents will sanitize their hands at the hand sanitizing station.
    • The proponents will be asked to sign the Attendance Form. It is the responsibility of all proponents to verify information on the Attendance Form.
    • The site visits could take longer than usual, therefore anticipate a longer meeting duration.
    • Physical distancing: keeping a distance of at least 2 arms-length (approximately 2

    metres) from others may not be possible at all times, therefore the use of NRC issued disposable face coverings to reduce the risk of transmission of COVID-19 is

    • The proponents shall not impede safe access to and from the facility.

    Proposals submitted by bidders who have not attended the site visit or failed to submit their

    identification and contact information at the site visit will be deemed non-responsive.

    of suppliers not specified in solicitation documentation:

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)

    Partner with another business

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    Contact information

    Contracting organization

    National Research Council Canada
    100 Sussex Dr
    Ottawa, Ontario, K1A0R6
    Contracting authority
    Backes, Tania

    Buying organization(s)

    National Research Council Canada
    100 Sussex Dr
    Ottawa, Ontario, K1A0R6
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

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    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    Newfoundland and Labrador
    Region of opportunity
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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