Cleaning Services (St-John’s)

SCOPE OF WORK

2.1 To provide Cleaning Services in accordance with the detailed Statement of Work attached as Appendix "A".

3.0 PERIOD OF CONTRACT

3.1 NRC anticipates that the work will begin on April 1, 2023 and be completed by March 31, 2027.

3.2 There is an option to renew at NRC’s discretion for three subsequent one-year

periods, subject to satisfactory performance and agreement upon a satisfactory

fee structure for that period(s).

3.3 NRC is not obliged to exercise any of the option years. The exercise of any option year will be at NRC’s sole discretion by providing notification in writing to the Proponent at least 120 days prior to the Contract expiry date or the expiry date of an exercised option year.

4.0 ENQUIRIES

4.1 If you require clarification regarding any aspect of this RFP, address all queries to the Contracting Authority, identified below, at least 5 working days before the closing date. All queries must be in writing and queries received less than 5 working days prior to the closing date cannot be guaranteed a response. Information received verbally will not be binding upon the NRC.

Tania Backes

Email: Tania.Backes@nrc-cnrc.gc.ca

4.2 To ensure the equality of information among Bidders, responses to general enquiries will be made available to all bidders unless such publications would reveal proprietary information. The bidder who initiates the question will not be identified. Technical questions that are considered proprietary by the bidder must be clearly identified. NRC will respond individually to the bidder if it considers the questions proprietary. If NRC does not consider the question proprietary, the bidder submitting it will be allowed to withdraw the question, or have the question and answer made available through the Open Bidding System (OBS) to all bidders.

4.3 Vendors who attempt to obtain information regarding any aspect of this RFP during the solicitation period through any NRC contacts other than the Contracting Authority identified herein, may be disqualified (for that reason alone).

4.4 It is the responsibility of the Bidder to obtain clarification of the requirement contained herein, if necessary, prior to submitting its proposal. The Bidder must have written confirmation from the Contracting Authority for any changes, alterations, etc., concerning this RFP.

5.0 PROPOSAL CLOSING DATE AND BID SUBMISSION INSTRUCTIONS

1. Proposals must be delivered not later than 2:00 PM EDT (according to NRC’s Server Time), Tuesday, March 14, 2023, to the following Contracting Authority:

Tania Backes

Tania.Backes@nrc-cnrc.gc.ca

**The maximum file size that NRC can receive in a single email is 10MB**

**Bidders are urged to send their proposals well before closing time**

Prop Proposals must not be sent directly to the Project Authority

5.2 All risks and consequences of incorrect delivery of electronic bids are the responsibility of the Bidder. The NRC will not be held responsible for electronic bids that are received after the due date and time due to power failure or any other electronic failure issue.

5.3 Due to the nature of this solicitation, NRC will not accept any proposal documents by facsimile.

5.4 Proposals received after the closing date will not be considered and will be returned to the sender. The sender has the sole responsibility for the timely dispatch and delivery of a proposal and cannot transfer such responsibility to the NRC. No supplementary information will be accepted after the closing deadline unless NRC requests a clarification.

5.5 All submitted proposals become the property NRC and will not be returned to the originator.

6.0 EVALUATION CRITERIA

6.1 Proposals will be assessed in accordance with the mandatory and rated evaluation attached as Appendix B. Bidders shall provide a detailed response to each criterion. NRC reserves the right to verify any and all information provided by the bidder in his/her proposal.

6.2 See and complete Appendix “B”

7.0 MANDATORY SITE VISIT:

It is mandatory that the bidder attends the site visit at the designated date and time.

At least one representative from proponents that intend to bid must attend.

The site visit will be held on February 9, 2023 at 1:30pm (NST). Meet Monty Fudge at 1 Arctic Ave., St. John’s, NL. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive. NO EXCEPTIONS WILL BE MADE.

At the site visit, to limit contact and risks:

• The proponents will sanitize their hands at the hand sanitizing station.
• The proponents will be asked to sign the Attendance Form. It is the responsibility of all proponents to verify information on the Attendance Form.
• The site visits could take longer than usual, therefore anticipate a longer meeting duration.
• Physical distancing: keeping a distance of at least 2 arms-length (approximately 2

metres) from others may not be possible at all times, therefore the use of NRC issued disposable face coverings to reduce the risk of transmission of COVID-19 is

• The proponents shall not impede safe access to and from the facility.

Proposals submitted by bidders who have not attended the site visit or failed to submit their

identification and contact information at the site visit will be deemed non-responsive.

of suppliers not specified in solicitation documentation: