The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

This requirement is open only to Task and Solutions Professional Services (TSPS) Supply Arrangement Holders under E60ZT-18TSPS for the following categories:

• Stream 1 – Category Organizational Design and Classification Consultant – Level 3 (Senior)
• Stream 1 – Category Organizational Design and Classification Consultant – Level 3 (Senior)

Estimate level of effort: 220

Estimated number of contracts to be awarded: up to 2

Bidders may submit a bid for one or all resource categories.

The following SA Holders have been invited to submit a proposal:

1. Altis Human Resources (Ottawa) Inc.
2. ARTEMP PERSONNEL SERVICES INC 
3. AZUR HUMAN RESOURCES LIMITED
4. BEVA Global Management Inc.
5. CONTRACT COMMUNITY INC., NISHA TECHNOLOGIES INC IN JOINT VENTURE
6. Dare Human Resources Corporation
7. Diane Brousseau & Associates Inc.
8. Excel Human Resources Inc.
9. Hackett Consulting Inc.
10. IPSS INC.
11. KORN FERRY (CA) LTD. KORN FERRY (CA) LTEE.
12. Lumina IT inc.
13. Orbis Risk Consulting Inc., Okwaho Management Resources Inc., IN JOINT VENTURE
14. PHILÉMON H PAQUETTE
15. Pleiad Canada Inc.
16. Portage Personnel Inc.
17. PRIMEXX VENTURES INC., ALEJANDRA DOXTATOR, Joint Venture
18. Protak Consulting Group Inc.
19. Samson RH No
20. The Right Door Consulting & Solutions Incorporated

Background

The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

The HR Branch is designed to support EC (Elections Canada) and OCCE (Office of the Commissioner of Canada Elections) in their mandates and to provide a full suite of HR services.

In order to adjust to new priorities and ongoing improvements in the way the Agency delivers its mandate, continuous reorganizations and realignments of resources in both EC and OCCE are required. This is resulting in readjustments of Sectors and Branches where the need to create, review and update and evaluate EX and non-EX positions within their respective structure.

Like all of the organizations within the public service, the agency’s HR Branch has a shortage of experienced and accredited classification specialists to support the additional workload generated by the daily operational activities and OCHRO modernization initiatives. The need for external services of classification consultants’ expertise is crucial to be able to provide business continuity and to deliver on mandatory TBS initiatives.

HR Branch requires the services of senior organizational design and classification consultants to write job descriptions and associated reports/documentation to support the delivery of classification services within the agency.

Requirement

EC requires the professional services of Consultants with extensive experience in organizational design and job description writing for Executive and/or non-Executive positions in the federal public service to address significant workload in classification.

Incumbent

The work is currently not being performed by a contractor.

Security

Minimum corporate security required: DOS - Reliability

Minimum resource security required: Reliability status

Period of the Contract

The Contract period will be from the Effective Date of the Contract for one (1) year (the “Initial Term”).

The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 2 additional periods of 12 months each under the same terms and conditions.

Submission of Proposals

This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.

For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).

Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Enquiries

All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.

All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at proposal@elections.ca

Further information about Elections Canada may be obtained at elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task and Solutions Based Professional Services (TSPS) method of supply is refreshed on a quarterly basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact tpsgc.spts-tsps.pwgsc@tpsgc-pwgsc.gc.ca.