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Rental of Vehicles for Events in the National Capital Region

Solicitation number 10221398

Publication date

Closing date and time 2023/04/03 14:00 EDT

Status Status Expired

Description

Title:

Rental of Vehicles for Events in the National Capital Region

Description of Requirement:

The Department of Canadian Heritage (PCH) is looking for an Offeror to provide a variety of types of vehicles under a Standing Offer Agreement for use during various events and celebrations held in the National Capital Region.

Duration of Standing Offer:

One (1) Standing Offer will be issued for the provision of items as detailed in the Statement of Work at Annex “A”. The Standing Offer shall be for a period of two (2) firm years, from date of issuance of the Standing Offer and May 31st, 2025 with the possibility of extending the period of the standing offer by up to two (2) additional one (1) year option periods, from June 1st, 2025 to May 31st, 2026 and from June 1st, 2026 to May 31st, 2027.

Evaluation Process and Selection Methodology

There are mandatory technical criteria associated with the requirement. The mandatory criteria are as follows:

M1: Offerors must demonstrate their capacity to provide ALL categories and sub-categories of vehicles listed in paragraph 4.1 of the Statement of Work at Annex A.

M2: Offerors must demonstrate their capacity to meet the requirements of paragraph 5.2) of the Statement of Work at Annex A regarding to roadworthiness of the vehicles provided.

For a complete list of all mandatory technical criteria, refer to the solicitation documents.

The selection of a successful offeror will be made using the following selection methodology:

LOWEST EVALUATED PRICES

Evaluation will be based on the pricing grids set out in Annex “C” Basis of Payment, Sections 1.0 (Initial Standing Offer Period) and 2.0 (Option years 1 and 2). The Daily, Weekly and Monthly rental rates for Categories A, B, C and D along with the Daily, Weekly and Monthly rates for Other Costs (excluding Excess mileage and Concession Fee) shall be added together as a single cost. If all other conditions are met, the Standing Offer shall be awarded to the Offeror with the lowest evaluated price.

Security Requirements

There are no security requirements.

Contract duration

Refer to the description above for full details.

Trade agreements

  • Canada-Panama Free Trade Agreement
  • Canada-Korea Free Trade Agreement (CKFTA)
  • Canada-Honduras Free Trade Agreement
  • Canadian Free Trade Agreement (CFTA)
  • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
  • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
  • Canada-Ukraine Free Trade Agreement (CUFTA)
  • Canada-UK Trade Continuity Agreement (Canada-UK TCA)
  • Canada-Chile Free Trade Agreement (CCFTA)
  • Canada-Colombia Free Trade Agreement
  • Canada-Peru Free Trade Agreement (CPFTA)

Partner with another business

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This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

Contact information

Contracting organization

Organization
Canadian Heritage
Address
1030 Innes Road
Ottawa, Ontario, K1B4S7
Canada
Contracting authority
Stocker, Nicholas
Phone
343-574-8733
Email
nicholas.stocker@pch.gc.ca
Address
9th Floor
15 Eddy Street
Gatineau, QC, K1A 0M5

Buying organization(s)

Organization
Canadian Heritage
Address
1030 Innes Road
Ottawa, Ontario, K1B4S7
Canada
Bidding details

Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

Tender documents
Document title Amendment no. Language Unique downloads Date added
10221398_rfso_location_de_vehicules_pour_les_evenements_dans_la_region_de_la_capitale_national.pdf 000
French
 5
10221398_rfso_rental_of_vehicles_for_events_in_the_national_capital_region.pdf 000
English
 7

Access the Getting started page for details on how to bid, and more.

Eligibility and terms and conditions

Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

Summary information

Notice type
Request for Standing Offer
Language(s)
English, French
Region(s) of delivery
National Capital Region (NCR)
Region of opportunity
World
Procurement method
Competitive – Open Bidding
Commodity - GSIN
Click the links below to see a list of notices associated with the GSIN codes.

Support for small and medium businesses

If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

 

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