ASD FieldSpec4 High-Resolution Spectroradiometer - DRDC
Valcartier, Quebec, Quebec, Canada

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
ANALYTICAL SPECTRAL DEVICES  INC (ASD)
2555 55th Street - Suite 100
BOULDER Colorado
United States
80301
Nature of Requirements: 
1. ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier. 


2. DEFINITION OF THE REQUIREMENT
Defence R&D Canada Valcartier (DRDC-Valcartier) has a
requirement for the supply of one (1) ASD FieldSpec4
High-Resolution spectroradiometer.


3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
(MINIMUM ESSENTIEL REQUIREMENTS)
- Analytical Spectral Devices (ASD Inc.), now PANalytical, is an
enterprise selling spectroradiometers for the acquisition of
spectral signatures in the reflective band (350 to 2500nm). 
- DRDC Valcartier owns previous models of spectroradiometers
bought from ASD (namely the FieldSpec3 spectroradiometer).
- As part of an ongoing R&D project, a new high resolution
spectroradiometer  is needed with an excellent signal-to-noise
ratio, while maintaining compatibility with current owned
spectroradiometers.
- DRDC Valcartier desires to acquire an ASD FieldSpec4
High-Resolution spectroradiometer  in order to meet the
technical specifications, while maintaining the compatibility
with pre-existing spectroradiometers of previous generation
currently used in our lab.

Any interested supplier must demonstrate by way of a statement
of capabilities that its system meets the following requirements:
-	Channels:  2151
-	3 Detectors : 1) VNIR detector (350-100nm) : 512 element
silicon array; 2) SWIR1 detector (1000-1800nm): Graded Index
InGaAs photodiode, TE Cooled; 3) SWIR2 detector (1800-2500nm):
Grade Index InGaAs, TE Cooled
-	Spectral Resolution: 3nm @ 700; 8nm @ 1400/2100nm
-	NeDL: 1.0 W/cm^2/nm/sr x 10^-9 @ 700nm; 1.4 W/cm^2/nm/sr x
10^-9 @ 1400nm; 2.2 W/cm^2/nm/sr x 10^-9 @ 2100nm
-	Sampling Interval: 1.4nm @ 350-100nm; 2nm @ 1000-2500nm
-	Maximal Radiance: VNIR 2x Solar, SWIR 10x Solar
-	Wavelength Accuracy: 0.5nm
-	Wavelength Reproducibility: 0.1nm
-	Stray light specification: 0.02% (VNIR), 0.01% (SWIR1/SWIR2)
-	Scanning Time:  100ms
-	Temperature of Operation:  0-40 degrees Celcius
-	Weight (Kg):  5.44
-	Interface: 802.11, Ethernet 10/1000 Base T


4. APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT
This procurement is subject to the following trade agreements:
	.1 Agreement on Internal Trade (AIT)
	.2 North American Free Trade Agreement (NAFTA)


5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
We believe that the ASD FieldSpec4 High-Resolution
spectroradiometer from ADS is the only product able to perform
the work or comply with government requirements.


6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION
The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection 6(d) - only one person is capable of performing the
work.


7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS
The following exclusions and/or limited tendering reasons are
invoked under the trade agreements specified:
	.1 Agreement on Internal Trade (AIT) - Article 506: Procedures
for Procurement
12. Where only one supplier is able to meet the requirements of
a procurement, an entity may use procurement procedures that are
different from those described in paragraphs 1 through 10 in the
following circumstances: 
(a) to ensure compatibility with existing products, to recognize
exclusive rights, such as exclusive licences, copyright and
patent rights, or to maintain specialized products that must be
maintained by the manufacturer or its representative; and
(b) where there is an absence of competition for technical
reasons and the goods or services can be supplied only by a
particular supplier and no alternative or substitute exists.

	.2 North American Free Trade Agreement (NAFTA) - Part Four:
Government Procurement - Chapter Ten Article 1016: Limited
Tendering Procedures 2. An entity may use limited tendering
procedures in the following circumstances and subject to the
following conditions:  
(b) where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists; and
(d) for additional deliveries by the original supplier that are
intended either as replacement parts or continuing services for
existing supplies, services or installations, or as the
extension of existing supplies, services or installations, where
a change of supplier would compel the entity to procure
equipment or services not meeting requirements of
interchangeability with already existing equipment or services,
including software to the extent that the initial procurement of
the software was covered by this Chapter.


8. PERIOD OF THE PROPOSED DELIVERY DATE
The system must be delivered on a six-week period after the
contract award.


9. COST ESTIMATE OF THE PROPOSED CONTRACT
The estimated value of the contract is between $50,000 $ to
$100,000 including taxes.


10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Analytical Spectral Devices, Inc. (ASD)
2555 55th Street - Suite 100
Colorado, USA
80301



11. SUPPLIER ' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.


12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES
The closing date and time for accepting statements of
capabilities is November 21, 2013 at 2:00 p.m. Eastern standard
time (EST).


13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Marial Tremblay 
Supply Specialist 
Public Works and Government Services Canada (PWGSC) 
CFB Bagotville, P.O. Box 380 
Building 71, Room 115 
Alouette, Quebec, G0V 1A0 

Telephone: (418) 677-4000, Ext.: 4159 
Facsimile: (418) 677-3288 
E-mail:  marial.tremblay@pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.