Meals & Accommodations Harvard Park

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Harvard Park Business Centre Ltd.
Bag Service 1688
Red Deer Alberta
Canada
T4N6Z9
Nature of Requirements: 

Meals and Accommodations, Harvard Park

W4295-18C001/A
Ray, Jane
Telephone: 403-472-1742
Fax: 403-292-5786

Meals & Accommodations Harvard Park

Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

1. Requirement 

The Department of National Defence (DND) in Springbrook, Alberta has the requirement for a Standing Offer for the provision of meals, snacks, accommodations, storage, and training facilities (parade square, classrooms etc.) on an as requested basis during the off-season for an estimate of forty (40) and up to (200) cadets and commanding officers. 

The contractor is required to provide all the labour, materials, storage, equipment, tools and supervision to carry out this work. 

All food preparation areas must meet and maintain minimum certification and approvals as per Industry Standards to maintain cleanliness and order and to meet all applicable public health standards in Alberta. 

2. Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: 

i. Capable of providing all labour, materials, equipment, tools and supervision to provide meals, accommodations and training facilities for up to two hundred cadets and commanding officers.
ii. All food preparation areas must meet and maintain minimum certification and approvals as per industry standards to maintain cleanliness and order and to meet all applicable public health standards in Alberta. 
iii. Be within 20km of Springbrook, AB. 
iv. Have storage capacity available for storing boats. 

3. Applicability of the trade agreement(s) to the procurement:

This procurement is subject to the following trade agreement: 

Canadian free Trade Agreement (CFTA) 

4. Justification for the Pre-Identified Supplier: 

The pre-identified Supplier is within 20 KM of Springbrook, AB, and was the only supplier found when this requirement was tendered in the past. They have the capability to provide the requirements of the SOA.
 
5. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) Only one person is capable of performing the work. 

6. Period of the proposed contract or delivery date 

The proposed contract is for a period of one year, from June 22, 2108 to May 31, 2019, with two (2) additional  - one (1) year option periods from June 1, 2019 to May 31, 2020; and from June 1, 2020 to May 31, 2021 

7. Cost estimate of the proposed contract 

The estimated value of the contract, including the options, is $166,666.66(GST/HST extra). 

8. Name and address of the pre-identified supplier 

Harvard Park Business Centre Ltd. 
Bag Service 1688 
Red Deer, AB T4N 6Z9 

9. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 

10. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is June 22, 2018 at 2:00 pm (MDT) 

11. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 

Jane Ray 
Supply Officer 
Public Works and Government Services Canada 
Acquisitions Branch, Western Region 
Suite 1650, 635-8th Ave SW
Calgary, Alberta T2P 3M3 
Telephone: 403-472-1742 
Fax: 403-292-5786
E-mail address: jane.ray@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15)calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.